Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 250230
Vendor/Entity Legal Name (if applicable): Yellowstone Landscape (Primary); Sago Solutions LLC (Secondary)
MWBE Contracted Goal (if applicable): 10.40%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of low bid to Yellowstone Landscape (Primary) and Sago Solutions LLC (Secondary) in the amount of $216,000 for mowing and debris removal in the Clear Lake Area for the Flood Control District for the period of December 1, 2025 - November 30, 2026 with four (4) one-year renewal options, and for the County Clerk to execute any applicable bonds to be received (250230), MWBE Contracted Goal: 10.40%.
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Background and Discussion:
Multi-Service Contracts provide monthly mowing and debris removal services for the Mason Creek and Clear Lake watersheds. Contractors maintain these two watersheds based on contract requirements to maintain grass height, respond to citizen service requests, and remove debris promptly. Contractors are required to keep a presence in the sectors and coordinate their activities through a Vegetation Management inspector. The Vegetation Management Inspector verifies that the contractors are fulfilling the contract specifications, and that contractors are paid if all requirements are met. These services will provide support for infrastructure maintenance work that will be executed as a result of the passage of the ‘Maintenance Matters’ Proposition in November 2024.
Expected Impact:
Renewing this contract will allow services to continue uninterrupted.
Alternative Options:
Assimilating these areas into existing Full-Service Contracts.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): R2: Pilot conservation-focused maintenance and green infrastructure for cost savings and environmental benefits.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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08/07/2025 |
460 |
Transmittal by Purchasing of a project scheduled for advertising |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Tax Revenue - FCD |
$215,999.98 |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/16/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Nicolas Griffin, Manager, FMT; Kory Nickell, Turfgrass Establishment Coordinator, FMT; Maria Heinzmann, Senior Buyer, Harris County Purchasing
Attachments (if applicable): Letter