Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Netsmart Technologies, Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and that the County Judge execute an addendum to an agreement with Netsmart Technologies, Inc. in the amount of $108,973 to provide settlement and full compensation for services rendered from June 1, 2024 - November 13, 2025 for maintenance & support of electronic health record software through myEvolv™ Software Integration Solutions and associated contractor software modules for Universal Services through May 31, 2026 with four (4) one-year renewal options, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
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Background and Discussion:
Request for approval of contract for maintenance and support of Electronic Health Record (EHR) software for the term ending May 31, 2026. The EHR system is a clinical, financial and operational software designed specifically for organizations serving children and families.
Expected Impact:
Continue supporting software in use by Harris County Resource for Children and Adults.
Alternative Options:
Evaluate other software, determine the new direction (build custom or buy), purchase new components and implement the alternative application at a much higher cost than maintaining existing system.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Action Taken |
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Location: N/A
Address (if applicable):
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
Maintenance & Support of Electronic Health Record Software for Harris County Universal Services |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$108,973 |
$108,973 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$108,973 |
$108,973 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$108,973 |
$108,973 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
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Additional Positions Request |
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- |
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Total Personnel |
- |
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- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
Scott T. Petty |
CAO Review Completion Date |
9/23/2025 |
Anticipated Court Date: 11/13/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Uma Gopinath, Applications Manager - Universal Services; John Dyess, Director - Special Projects for Universal Services; Jorge Geronimo, Sr. Manager of Contract Compliance for Universal Services; Gustavo Castillo, Buyer, Purchasing
Attachments (if applicable): Letter, addendum