Department: Purchasing
Department Head/Elected Official: Dewight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 200198
Vendor/Entity Legal Name (if applicable): Yellowstone Landscape - Central, Inc.
MWDBE Contracted Goal (if applicable): 10%
MWDBE Current Participation (if applicable): 2.71%
Justification for 0% MWDBE Participation Goal: N/A - Goal is not 0% and is listed above
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Yellowstone Landscape - Central, Inc. for mowing and debris removal in the Clear Lake area for the Flood Control District for the period of September 1, 2024 - August 31, 2025 at a cost of $204,673 and for the County Clerk to execute any applicable bonds to be received (200198), MWDBE Contracted Goal: 10%, MWDBE Current Participation: 2.71%.
end
Background and Discussion: Multi-Service Contracts provide mowing and debris removal services, monthly, for the Mason Creek and Clear Lake watersheds. Contractors maintain these two watersheds based on contract requirements to ensure grass does not exceed a certain height; and to ensure citizen service requests and debris removals are promptly addressed. Contractors are required to keep a presence in the areas and coordinate their activities through a Vegetation Management inspector. The vegetation Management Inspector verifies that the contractor is fulfilling the contract specifications and the contractors are paid if all contract requirements are met.
Expected Impact: Renewing this contract will allow services to continue uninterrupted.
Alternative Options: Assimilating these areas into existing Full-Service Contracts.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
X Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
08/25/2020 |
N/A |
Award approved for term 09/01/2022 - 08/31/2021 |
|
08/10/2021 |
346 |
Renewal 1 approved for term 09/01/2021 - 08/31/2022 |
|
06/28/2022 |
185 |
Renewal 2 approved for term 09/01/2022 - 08/31/2023 |
|
07/18/2023 |
279 |
Renewal 3 approved for term 09/01/2023 - 08/31/2024 |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Multiservice Maintenance Contract for Clear Lake |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Tax Revenue - FCD Flood Control/FMT |
$200,000.00 |
$0.00 |
$200,000.00 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$200,000.00 |
$ |
$200,000.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 06/25/2024
Anticipated Implementation Date (if different from Court date): 09/01/2024
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Nicolas Griffin, FMT; Kory Nickell, Turfgrass Establishment Coordinator, FMT; Lyndsey Bars, Senior Buyer, Purchasing
Attachments (if applicable): Letter