Department: Management and Budget
Department Head/Elected Official: Daniel Ramos, Executive Director
Regular or Supplemental RCA: Regular RCA
Type of Request: Commercial Paper
Project ID (if applicable): NI037
Vendor/Entity Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for approval of commercial paper funding for Universal Services for the Electronic Document Management project in the additional amount of $880,000 for a total CP funding of $4,255,000.
end
Background and Discussion:
Commercial Paper Series D can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for Electronic Document Management project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means, or pay-as-you-go sources. This is for approval for allocation of commercial paper for a previously approved project within the previously authorized amount.
HB 1869 compliance confirmed by: Paige Abernathy, Assistant County Attorney, September 10, 2024.
Expected Impact:
The Electronic Document Management program aims to develop and implement a strategy to provide an enterprise document management system for Harris County. This program consists of multiple projects that apply enterprise-wide and department-specific solutions using a shared document management infrastructure and a set of document management-related technology services. These services include document and image management, records management, information archiving, search and usage analytics, scanning and optical character recognition, electronic signature, and record-auditing capabilities. These services are made available to specific Harris County departments using a phased approach to implementation with ongoing support by Universal Services.
Alternative Options:
No alternatives have been identified for this project.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
06/24/2014 |
CIP Project Submission |
Initial TCO for 5-year forecasted costs of Electronic Document Management program |
|
03/31/2015 |
I.4.b |
Request for $2.8M of $27.4M for project costs expected to be incurred for initial implementation. |
|
01/25/2022 |
22-0495 |
Request for approval of commercial paper funding for $665,000 |
|
05/10/2022 |
22-2872 |
Request for approval of additional authorization of $625,000 and commercial paper funding for $300,000 |
|
06/14/2022 |
22-3516 |
Request for approval of commercial paper funding for $325,000 |
|
08/23/2022 |
22-4954 |
Request for an additional incremental authorization of $3,000,000 |
|
10/18/2022 |
22-6605 |
Request for approval of commercial paper funding for $1,500,000 |
|
08/29/2023 |
23-4790 |
Request for approval of commercial paper funding for $650,000 |
|
08/29/2023 |
23-4826 |
Additional incremental authorization of $2,125,000 for FY2024 |
|
10/10/20023 |
23-5834 |
Request for approval of commercial paper funding for $1,065,000 |
|
12/05/2023 |
23-7149 |
Request for approval of commercial paper reduction for $1,600,000 |
|
6/4/2024 |
24-3365 |
Request for approval of commercial paper funding for $470,000 |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Electronic Document Management |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Commercial Paper |
$ |
$880,000 |
$880,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$880,000 |
$880,000 |
$ |
|
Total Funding Request |
$ |
$880,000 |
$880,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Note: Commercial Paper is issued in increments of $5,000, and the excess is not available to be spent by the department.
Anticipated Court Date: December 10, 2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Amy Perez, Deputy Executive Director, Office of Management and Budget
Attachments (if applicable): N/A