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Legislation Details
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File #:
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26-4458
Version:
1
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Name:
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Type:
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Contract - Renewal
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Status:
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Passed
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On agenda:
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7/9/2026
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Final action:
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7/9/2026
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Title:
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Request for approval of a renewal option with Transcore, LP for maintenance for the Toll Collection System - Roadside Solution for the Toll Road Authority for the period of September 1, 2026 - August 31, 2027, at a cost of $8,593,376, and for the County Clerk to execute any applicable bonds to be received (100116), Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature.
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Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Toll Road Authority
Secondary Department Head/Elected Official: Roberto Trevino
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 100116
Vendor/Entity Legal Name (if applicable): Transcore, LP
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Transcore, LP for maintenance for the Toll Collection System - Roadside Solution for the Toll Road Authority for the period of September 1, 2026 - August 31, 2027, at a cost of $8,593,376, and for the County Clerk to execute any applicable bonds to be received (100116), Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature.
end
Background and Discussion:
On June 26, 2012, Harris County Commissioners Court approved an agreement with TransCore LP for the Toll Collection System - Roadside Solution for the Harris County Toll Road Authority (HCTRA). The agreement provides the roadside toll collection infrastructure and associated services necessary to support electronic toll collection operations throughout the toll road system. Since the original agreement, Commissioners Court has approved multiple amendments and renewal options to support ongoing operational requirements, system enhancements, and maintenance services.
The Optional Maintenance component of the agreement provides preventive and corrective maintenance, technical support, software updates, and equipment support necessary to maintain the performance, reliability, and availability of the roadside toll collection system. These services are critical to ensuring the continued operation of toll collection equipment and associated system components that support the collection, processing, and transmission of toll transactions throughout the HCTRA network.
The current contract term expires on August 31, 2026. Approval is requested to exercise Renewal Option 9 of 15 in accordance with the terms and conditions of the agreement.
Expected Impact:
Exercising this renewal option will ensure uninterrupted maintenance and support services for HCTRA's Toll Collection System - Roadside Solution, minimize operational risk, reduce the potential for system disruptions, and support the continued efficient collection of toll revenues.
Alternative Options:
No other recommended solution for this identified need
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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6/26/2012 |
Pg 19, 3.k |
Request to Approve contract agreement (Master Agreement) |
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6/25/2013 |
Pg 23, 10.d |
Request to Approve additional funds, to extend term to accelerate installation of off the shelf hardware/software for Sam Southwest, and removal and replacement of Violation Enforcement System. |
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9/23/2014 |
Pg25, 13.e |
Request to Approve extension of the term, additional work associated Southwest, Southeast, and with Tomball Tollway Phase I, provide additional funds, and adjustment to payment schedule. |
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8/25/2015 |
Pg 23, 8.c |
Request to Approve additional funds, extend term, and changes in the Project Schedule related to design and implementation of toll equipment installation at the SCB new mainlane toll gantry, SH 242 DC at IH 45, and installation of Front Violation Enforcement Cameras. |
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5/24/2016 |
Pg 21, 6.a |
Request to Approve additional funds and incorporate changes in the Project Schedule. |
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12/6/2016 |
Pg 21, 8.b |
Request to Approve to install Open Road Tolling (ORT) and Automated Vehicle Identification (AVI) equipment as part of HCTRA’s Sam Southeast Widening Project, complete Phase II of the Tomball Tollway, extend the term to accommodate the additional work, and add additional funding. |
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12/20/2016 |
Pg 23, 10 |
Request for approval of funding for TransCore, LP, in the amount of $6 million in connection with an award approved by Commissioners Court on June 26, 2012 for maintenance for the toll collection system-roadside solution for the Toll Road Authority for the period of January 1-December 31, 2017. |
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9/26/2017 |
Pg 26, 11.g |
Request to Approve obtain final system acceptance for a toll collection system/roadside solution for the Toll Road Authority for the extended period of January 1-April 1, 2018 at no additional cost to the county, and that the County Judge execute the amendment to the agreement. |
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12/5/2017 |
Pg 17, 9.d |
Request to Approve one (1) year renewal options to the Agreement, for continuing maintenance for the Toll Collection System - Roadside Solutions for term January 1, 2018 - December 31, 2018. |
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2/27/2018 |
Pg 24, 10.n |
Request to Approve to additional funds, reallocate funds, incorporate changes in the Project Schedule, continue Required Maintenance Period through Final System Acceptance, and extend the term for May 1- August 31, 2018. |
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8/28/2018 |
Pg 23, 10.i |
Request to Approve to provide for a Final System Acceptance Punchlist to any items that have not been completed at Final System Acceptance. |
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11/13/2018 |
Pg 31, 17.b |
Request to Approve one (1) year renewal option to the Agreement, for continuing maintenance for the Toll Collection System - Roadside Solutions for term September 1, 2018 to August 31, 2019. |
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8/13/2019 |
Pg 22, 13.e |
Request to Approve one (1) year renewal option to the Agreement, for continuing maintenance for the Toll Collection System - Roadside Solutions for term September 1, 2019 to August 31, 2020. |
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7/28/2020 |
Pg 19, 13.a |
Request to Approve one (1) year renewal option to the Agreement, for continuing maintenance for the Toll Collection System - Roadside Solutions for term September 1, 2020 to August 31, 2021. |
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10/12/2021 |
208 |
Request to Approve one (1) year renewal option to the Agreement, for TransCore, LP for continuing maintenance for the Toll Collection System - Roadside Solutions in the amount of $7,500,000 for the period of September 1, 2021 - August 31, 2022. |
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8/23/2022 |
315 |
Request to Approve one (1) year renewal option 10 to the Agreement, for TransCore, LP for continuing maintenance for the Toll Collection System - Roadside Solutions in the amount of $7,500,000 for the period of September 1, 2022 - August 31, 2023. |
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8/29/2023 |
362 |
Request to Approve one (1) year renewal option to the Agreement, for TransCore, LP for continuing maintenance for the Toll Collection System - Roadside Solutions in the amount of $8,112,000 for the period of September 1, 2023 - August 31, 2024. |
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2/27/2024 |
323 |
Request that the County Judge execute an amendment to an agreement with TransCore, LP in the additional amount of $182,438,020 to expand and incorporate changes to support the cashless transition of the toll collection system and toll equipment infrastructure project maintenance of toll lanes managed by HCTRA for maintenance for the toll collection system - Roadside Solution for the Toll Road Authority for the period of September 1, 2023- August 31, 2024 (100116), justification for 0% MWDBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature. |
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6/25/2024 |
240 |
Request for approval of a renewal option 6 of 10 with TransCore, LP for maintenance for the Toll Collection System - Roadside Solution for the Toll Road Authority for the period of September 1, 2024 - August 31, 2025 at a cost of $8,367,528 and for the County Clerk to execute any applicable bonds to be received (100116), Justification for 0% MWDBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature. |
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6/26/2025 |
173 |
Request for approval of a renewal option 7 of 10 with TransCore, LP for maintenance for the toll collection system - roadside solution for the Toll Road Authority for the period of September 1, 2025 - August 31, 2026, at a cost of $8,485,917, and for the County Clerk to execute any applicable bonds to be received (100116), Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature. |
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6/11/2026 |
460 |
Request by the Office of the Purchasing Agent that the County Judge execute an amendment to an agreement with TransCore, LP to decrease funds in the amount of $67,408,964 to add renewal options for continuing maintenance for HCTRA owned and managed toll lanes, modify the scope of services and schedule of values for the cashless transition of the toll collection system and toll equipment infrastructure project, and revise the limit of appropriation for maintenance for the Toll Collection System - Roadside Solution for the Toll Road Authority for the period of September 1, 2025 - August 31, 2026, and for the County Clerk to execute any applicable bonds to be received (100116), Justification for 0% MWBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature. |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
Maintenance for the Toll Collection System - Roadside Solution for the Toll Road Authority |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Revenue - TRA |
$ |
$8,593,375.69 |
$8,593,375.69 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$8,593,375.69 |
$8,593,375.69 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$8,593,375.69 |
$8,593,375.69 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 7/9/2026
Anticipated Implementation Date (if different from Court date): 9/1/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Nicole Stuttz, Chief of Staff, Harris County Toll Road; Gisselle Zapata, Sr. Contract Manager, Purchasing
Attachments (if applicable): Letter
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