Primary Department: County Engineer
Primary Department Head/Elected Official: Dr. Milton Rahman, PhD, P.E., PMP, CFM, ENV-SP
Managing Department: County Engineer
Managing Department Head/Elected Official: Dr. Milton Rahman, PhD, P.E., PMP, CFM, ENV-SP
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Miscellaneous Building Cost
Project ID (if applicable): MF11H
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $5,641,000
Total Estimated Project Cost: $8,011,000
Request Summary:
title
Request by the Office of the County Engineer for approval of the Change Investment Memo for Miscellaneous Building Cost for an additional incremental authorization of $5,641,000 for a total FY2025 authorization of $8,011,000 and request for Commercial Paper funding for an additional amount of $3,000,000 for a total CP funding of $11,130,000.
end
Project Description:
These funds are intended to support new construction in the coming fiscal year and the continuous lifecycle management and resiliency upgrades for county facilities. The projects will identify and address all required upgrades, enhancements and renovations in County facilities that are currently maintained by the Office of County Engineer. This includes security improvements, emergency HVAC upgrades, Storm water mitigation, make ready and renovations for tenants, ADA and Compliance Improvements, Fire Safety Improvements, and improving existing equipment with safer more reliable materials, and installing more efficient fixtures. These projects will ensure the county facilities are updated, resilient, and functional for county employees to support residents through the years and upcoming disaster seasons.
Below are the planned allocations; there might be changes in the County’s needs that result in minor operational changes for the projects throughout the Fiscal Year, but the overall scope will remain the same, and any additional authorization would go through Commissioners Court approval.
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
Annex 53 - 1001 Preston - Installation of High Speed Overhead Doors (from previous FY 2025 memo) |
$130K |
FY 2025 |
|
Annex 73 - 201 Caroline - Enhance the sidewalks of ramp leading to the Judge’s parking garage for the Fed code compliance (from previous FY 2025 memo) |
$10K |
FY 2025 |
|
Atascocita DDRP - Blue Trailer - Upgrade the current floor foundation materials and the tile floor, all 4 trailers (from previous FY 2025 memo) |
$450K |
FY 2025 |
|
Youth Village - 210 J.W. Mills, Seabrook, TX - 3 restrooms - remodel to ADA Compliance [Moved Subproject from another Program] (from previous FY 2025 memo) |
$88K |
FY 2025 |
|
Constable Pct. 4 Office, 330 Meadowfern Drive Asbestos Abatement (from previous FY 2025 memo) |
$167K |
FY 2025 |
|
Annex M - Murworth - Asbestos Abatement (from previous FY 2025 memo) |
$1,375K |
FY 2025 |
|
Contingency (from previous FY 2025 memo) |
$150K |
|
|
Total Planned FY25 Expenditures (Previous FY 2025 memo) |
$2,370K |
|
|
1201 Franklin (CJC) - Improvements |
$55K |
FY 2025 |
|
1115 Congress - Improvements |
$150k |
FY 2025 |
|
1111 Fannin - Renovations and Improvements |
$1,275K |
FY 2025 |
|
601 Lockwood (Warehouse) - Improvements |
$75K |
FY 2025 |
|
2525 Murworth/8410 Lantern Point (Annex M) - Improvements |
$175K |
FY 2026 |
|
HC Mosquito Control - Improvements |
$550K |
FY 2026 |
|
HC Animal Control - Improvements |
$750K |
FY 2026 |
|
All Facilities - Standard Miscellaneous Small Project Renovations |
$1,875K |
FY 2025 |
|
Contingency (~15%) |
$736K |
|
|
Total Planned Expenditures (CIM) |
$5,641K |
|
|
Total Planned FY25 Expenditures (Previous FY 2025 memo) |
$2,370K |
|
|
Total FY 2025 Authorization |
$8,011K |
|
|
Unencumbered Existing Project Balance |
$(150)K |
|
|
Total FY 2025 Incremental Authorization |
$7,861K |
|
Justification & Alternatives:
This program seeks to construct critical improvements and renovations to county facilities that will significantly address health and safety of building tenants (Structural Improvements, Lactation Pods, Renovations to Current Codes, and Security Upgrades), energy efficiencies (Upgraded LED Lighting, HVAC and EV Charging Stations.), and resiliency of county facilities (Facilities will be upgraded with generators to ensure service through disasters. All projects will upgrade the existing facilities related infrastructure 30-50 years old to current significantly more resilient standards). All projects will meet or exceed MWBE compliance goals for HC.
Failure to maintain, modernize and upgrade the County's existing facilities will result in significantly more expensive deferred maintenance, future inflation costs, closure of certain areas, inability of tenants to move in, non-code compliance, and, most importantly, risks to life/safety.
Not funding this would lead to an even greater backlog of deferred maintenance to perform later and, in some cases, could create hazards to life and safety. Tenants would continue to be overcrowded in currently aging facilities, and the relocations necessary to allow for further expansion within in court complex would be significantly delayed. Delay in project timeline may increase costs due to increased deterioration of infrastructure, potential bid increases, and increase in material and labor costs.
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
|
|
|
$- |
|
- |
|
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$- |
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- |
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Total |
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$- |
|
- |
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): J3: Strengthen enabling support and processes for MWBE programming.
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): T2: Make County buildings more energy efficient.
Housing Initiative (Goal 6): N/A
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
1/31/2017 |
|
$20M authorization |
|
3/14/2017 |
2.e.1 |
$20M CP allocation |
|
7/10/2018 |
1.s.4 |
$3M authorization |
|
7/31/2018 |
4.i.1 |
$1M CP allocation |
|
1/8/2019 |
4.i.1 |
$2M CP allocation |
|
6/4/2019 |
CIP |
$2M authorization per Interim CIP |
|
8/27/2019 |
4.e.5 |
$2M CP allocation |
|
12/17/2019 |
4.i.13 |
$3M CP allocation |
|
1/7/2020 |
II.1.d |
$5M authorization per FY20 CIP |
|
5/19/2020 |
4.f.1 |
$5M CP allocation |
|
6/30/2020 |
1.s.3 |
$5M authorization |
|
7/14/2020 |
4.h.3 |
$5M CP allocation |
|
3/9/2021 |
88 |
Harris County - Proposed Capital Improvements Program; Facility and Maintenance Projects: Miscellaneous Repairs, Painting, Flooring and Other Projects, pages 281 and 290 ($3.43M authorization for FY21-22) |
|
3/30/2021 |
169 |
$2M CP allocation |
|
5/25/2021 |
92 |
$1.43M CP allocation |
|
8/24/2021 |
94 |
$1,564,955 incremental authorization for FY21-22; $1.565M CP allocation |
|
3/8/2022 |
111 |
Request for approval of a Final Investment Memo for the Miscellaneous Repairs, Painting, Flooring and Other Projects for an additional $6,695,000 for a SFY22 authorization of $7,971,000 for Facilities and Property Maintenance and request for approval of commercial paper funding for Engineering for the project in the additional amount of $4,305,000 for a total of $39,300,000.(p. 13) |
|
10/18/2022 |
126 |
Request for approval of a Final Investment Memo for the Miscellaneous Repairs, Painting, Flooring and Other Projects project for an additional $2,422,000 for a FY 2023 authorization of $5,162,000. 22-6661 |
|
2/21/2023 |
23.03 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Miscellaneous Building Cost project in the additional amount of $580,000 for a total CP funding of $47,270,000. |
|
8/29/2023 |
23.15 |
Request for approval of a Final Investment Memo for Miscellaneous Building Cost project for an additional $1,970,000 for a FY24 authorization of $2,340,000. |
|
4/23/2024 |
24.11 |
Request for approval of commercial paper funding for the Office of the County Engineer for the Miscellaneous Building Cost project in the additional amount of $1,000,000 for a total CP funding of $48,270,000. |
|
9/19/2024 |
95 |
Approved: Request for approval of a Final Investment Memo for Miscellaneous Building Cost project for an incremental authorization of $2,220,000 and a total FY25 authorization of $2,370,000. |
Address: Multiple
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$3,000,000 |
$3,000,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$3,000,000 |
$3,000,000 |
$ |
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Total Funding Request |
$ |
$3,000,000 |
$3,000,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
|
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 2/6/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 7/19/2024
Department Approval by: Ross Hosket, P.E., CFM, ENV-SP, Director - Building Operations Services, Office of the County Engineer
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 1/29/2025
________________________________________
Commercial Paper Request (For OMB use only):
Receiving Department: County Engineer
Project PeopleSoft ID: MF11H
CP Series Description: Commercial Paper Series D-2 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Miscellaneous Building Cost project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budge