Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Transmittal
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Corrections Software Solutions, LP
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Transmittal by the Office of the Purchasing Agent of a sole source exemption from the competitive bid requirements with Corrections Software Solutions, LP in the amount of $379,470 for Case Management System (CMS) for the period of February 12, 2024 - February 11, 2025 with four (4) one-year renewal options, Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request.
end
Background and Discussion:
Transmittal of a Maintenance and Support Agreement and sole source exemption for the CMS utilized by CSCD.
Expected Impact:
Vendor to continue to provide the CMS, as well as maintenance and support services, for CSCD and its personnel, under a sole source exemption and Maintenance and Support Agreement.
Alternative Options:
No other options recommended for this identified need.
Alignment with Goal(s):
x Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
x Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
1/31/23 |
399 |
Transmittal of renewal 4 |
|
3/22/22 |
185 |
Transmittal of renewal 3 |
|
1/26/21 |
13 |
Transmittal of renewal 2 |
Location: N/A
Address (if applicable): Multiple
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Case Management System (CMS) for CSCD |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$379,470 |
$379,470 |
$379,470 |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$N/A |
$379,470 |
$379,470 |
$379,470 |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$N/A |
$N/A |
$N/A |
$N/A |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 3/26/24
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Karen Alt (Contracts Administrator CSCD); Jose Camacho (Senior Buyer, Purchasing
Attachments (if applicable): Letter, Maintenance and Support Agreement