Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: District Clerk
Secondary Department Head/Elected Official: Marilyn Burgess
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 230010
Vendor/Entity Legal Name (if applicable): Treebeards Cloister, LLC
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Drop Shipped
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent that the County Judge execute an amendment to an agreement with Treebeards Cloister, LLC to update the scope of services for supplemental jury meals for Harris County for the period of July 18, 2026 - July 17, 2027, at no additional cost (230010), Justification for 0% MWBE Participation Goal: 0% - Drop Shipped.
end
Background and Discussion:
Treebeards Inc provide meals to the jurors of the Harris County Civil and Criminal Courts. This helps provide jurors food during the sometimes difficult hours of jury time and shows appreciation for the citizens of Harris County by taking the time out of their day to serve on a jury.
Expected Impact:
The updated jury meal provides Jurors with a variety of meal choices. This will help continue to give back to the community who has chosen to serve on a Jury.
Alternative Options:
No other options recommended for this identified need.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
3/14/2023 |
276 |
Advertisement Approval |
|
7/18/2023 |
247 |
Project Award |
|
5/7/2024 |
172 |
Renewal No. 1 |
|
5/22/2025 |
151 |
Renewal No. 2 |
|
7/9/2026 |
439 |
Renewal No. 3 |
Location:
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Other |
$ |
$200,000 |
$200,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$200,000 |
$200,000 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$200,000 |
$200,000 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 10/15/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Araceli Carrizales, Financial Services Administrator, Harris County District Clerks Office; Margaret Obot, Sr. Sourcing Manager, Purchasing
Attachments (if applicable): Letter, Agreement