Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 200198
Vendor/Entity Legal Name (if applicable): Yellowstone Landscape - Central, Inc.
MWBE Contracted Goal (if applicable): 10%
MWBE Current Participation (if applicable): 2.71%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval to extend a contract with Yellowstone Landscape - Central, Inc. for mowing and debris removal in the Clear Lake Area for the Flood Control District for the period of September 1, 2025 - November 30, 2025, at the additional cost of $52,000 (200198), MWBE Contracted Goal: 10%, MWBE Current Participation: 2.71%.
end
Background and Discussion:
Multi-Service Contracts provide mowing and debris removal services, monthly, for the Mason Creek and Clear Lake watersheds. Contractors maintain these two watersheds based on contract requirements to ensure grass does not exceed a certain height; and to ensure citizen service requests and debris removals are promptly addressed. Contractors are required to keep a presence in the areas and coordinate their activities through a Vegetation Management inspector. The vegetation Management Inspector verifies that the contractor is fulfilling the contract specifications, and the contractors are paid if all contract requirements are met.
Expected Impact:
Renewing this contract will allow services to continue uninterrupted.
Alternative Options:
Assimilating these areas into existing Full-Service Contracts.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): R2: Pilot conservation-focused maintenance and green infrastructure for cost savings and environmental benefits.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
08/25/2020 |
N/A |
Award approved for term 09/01/2022 - 08/31/2021 |
|
08/10/2021 |
346 |
Renewal 1 approved for term 09/01/2021 - 08/31/2022 |
|
06/28/2022 |
185 |
Renewal 2 approved for term 09/01/2022 - 08/31/2023 |
|
07/18/2023 |
279 |
Renewal 3 approved for term 09/01/2023 - 08/31/2024 |
|
06/25/2024 |
229 |
Renewal 4 approved for term 09/01/2024 - 08/31/2025 |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Mowing and Debris Removal in the Clear Lake Area for the Harris County Flood Control District |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Tax Revenue - FCD |
$52,000.00 |
$ |
$52,000.00 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$52,000.00 |
$ |
$52,000.00 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$52,000.00 |
$ |
$52,000.00 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 8/26/2025
Anticipated Implementation Date (if different from Court date): 9/1/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Kory Nickell, Coord, Turf Establishment, Harris County Flood Control District; Nicolas Griffin, FMT Manager, Harris County Flood Control District; Lyndsey Bars, Senior Buyer, Harris County Purchasing
Attachments (if applicable): Letter