Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 190140
Vendor/Entity Legal Name (if applicable): OD's Printing (Primary); Arching Oaks Investments, Ltd DBA Reflection Printing (Secondary)
MWDBE Contracted Goal (if applicable):0%
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - project was awarded prior to launch of County's M/WBE Program
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with OD's Printing (Primary) and Arching Oaks Investments, Ltd DBA Reflection Printing (Secondary) for ballot by mail supplies, services and related items for the County Clerk’s Office for the period of August 1, 2024 - July 31, 2025, at a cost of $150,000 (190140), Justification for 0% MWDBE Participation Goal: N/A - project was awarded prior to launch of County's M/WBE Program.
end
Background and Discussion:
Request to renew a contract between Harris County Clerk Office Elections Department and OD’s Printing, Arching Oaks Investments, LLC dba Reflection Printing for ballot by mail supplies, services, and related items for Harris County
Expected Impact: Continuing this contract will allow for election support to be continued for the next calendar year.
Alternative Options:
N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
8/11/20 |
|
Award |
|
7/20/21 |
337 |
Renewal |
|
8/2/22 |
200 |
Renewal |
|
8/8/23 |
250 |
Renewal |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$150,000 |
$150,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$150,000 |
$150,000 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$150,000 |
$150,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: July 25, 2024
Anticipated Implementation Date (if different from Court date): July 25, 2024
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Yinka Antwi, MBA, Budget Director- Elections Department, County Clerk’s Office; Martha Sloan, Contracts Administrator, Harris County Purchasing
Attachments (if applicable): Letter