Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Auditor
Secondary Department Head/Elected Official: Michael Post
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Award
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Kodiak Solutions LLC
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent that the County Judge execute a settlement agreement with Kodiak Solutions LLC in the amount of $12,168 for Audivate Software as a service for the Auditor's Office to provide full compensation for services provided from January 1, 2024 - December 31, 2024, Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
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Background and Discussion:
Kodiak Solutions provided professional services to the Harris County Auditor’s Office in support of departmental operations. An outstanding invoice in the amount of $12,168 remains unpaid for services that were completed prior to execution of a new agreement required for continued services. The services were received and benefited the County as intended.
Payment of this invoice now requires Commissioners Court approval to authorize release of funds for services rendered without a fully executed agreement in place at the time the work was completed. The department has reviewed the circumstances surrounding this matter and is implementing additional controls to strengthen agreement monitoring and procurement coordination to prevent similar occurrences in the future.
Approval of this request will allow the County to satisfy its financial obligation to the vendor and maintain continuity of vendor support.
Expected Impact:
N/A
Alternative Options:
N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1000 - General Fund |
$12,168 |
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$ |
$ |
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$ |
$ |
$ |
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$ |
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Total Existing Budget |
$12,168 |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
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$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 3/19/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Carmella Sanford, Executive Assistant to Mike Post, County Auditor; Oluyomi Olabisi, Buyer, Purchasing
Attachments (if applicable): Letter, Agreement