Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon, Executive Director and CIO
Managing Department: Universal Services
Managing Department Head/Elected Official: Sindhu Menon, Executive Director and CIO
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Fleet Vehicles
Project ID (if applicable): NB001
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $47,000,000
Total Estimated Project Cost: $59,000,000 (FY27)
Request Summary:
title
Request by Universal Services for approval of the Final Investment Memo for the Fleet Vehicles project for an incremental authorization of $47,000,000 for a total authorization of $59,000,000 for FY 2027.
end
Project Description:
This project funds the purchase and replacement of County-owned, non-specialty vehicles, which represent the largest category of County vehicle acquisitions by value. Leased vehicles are not eligible for capital funding.
Existing vehicles will be evaluated using established fleet criteria, including vehicle age, mileage, maintenance cost, and operational need. Replacement operates strictly on a like-for-like asset model, with agencies receiving replacement vehicles directly rather than monetary allocations.
To ensure fleet optimization, all agencies are requested to consult with HCUS Fleet Services before vehicle purchases are finalized. The review will consider operational requirements, appropriate vehicle class and configuration, standardization, rightsizing, fuel-efficiency, reliability, lifecycle costs and alignment with the County's T5 Climate and Resilience goals.
Once a specific vehicle, identified by its unique VIN, is replaced using CIP funding, that VIN is permanently ineligible for future replacement through this CIP program. A vehicle replaced through the CIP must either be disposed of through the County's authorized disposition process or reassigned within the agency to an existing, open, and authorized VCN; retaining a replaced vehicle does not restore its eligibility for future CIP replacement funding. Operational requirements, vehicle selections, and replacement priorities may evolve during the fiscal year in response to changing County needs, but the overall project scope will remain unchanged.
Anticipated Project Expenditures and Timeline:
|
Description |
Quantity |
Cost |
|
Replacement of vehicles - FY27 |
761 |
$50,000,000 |
|
New Vehicles Purchase - FY27 |
|
$6,000,000 |
|
Wrecked Vehicles - FY27 |
|
$3,000,000 |
|
FY27 Total Authorization |
|
$59,000,000 |
|
Unencumbered existing project balance to carry into FY27 |
|
$12,000,000 |
|
FY27 Incremental Authorization |
|
$47,000,000 |
Justification & Alternatives:
Using CIP funding that matches the asset’s lifespan allows the County to make better use of its limited resources, freeing up the General Fund for departments to use on non-capitalizable operational expenses.
Without funding the project, Harris County would have to keep older and less efficient vehicles longer. It would also increase overall operational fuel, maintenance, and repair costs, which are higher for older vehicles
Anticipated Impact on Other Funds (If Applicable):
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Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: T: Reduce GHG emissions from County operations by 40% by 2030.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): T5: Update fleet to increase fuel efficiency and reduce emissions.
Housing Initiative (Goal 6): Choose an item.
Previous Court Action:
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Agenda Item |
Date |
Action Taken |
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26-4473 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=8125947&GUID=C1F1AC7A-536E-4F46-ADFE-59DDAF1230BE&Options=ID|Text|&Search=NB001>7/9/2026 |
Request for approval of the Change Investment Memo for the Fleet Vehicles project for an incremental authorization of $1,755,000 for a total authorization of $56,105,000 for FY2026, and request for approval of additional commercial paper funding in the amount of $12,730,000. |
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26-2137 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=7978578&GUID=F3BE8E07-2C34-4C25-A0DE-2E682FB9F407&Options=ID|Text|&Search=NB001>4/16/2026 |
Request for approval of a Change Investment Memo for the Fleet Vehicles projects for no incremental authorization and request for approval of a reallocation up to $90,000 in budget savings from replacing leased vehicles for the Sheriff’s Office to purchase a refrigerated trailer. |
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26-2019 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=7950854&GUID=1E81961E-A45F-482E-8582-3B9ECA75F4A9&Options=ID|Text|&Search=NB001>3/19/2026 |
Request by Universal Services for approval of the Change Investment Memo for the Fleet Vehicles project for an incremental authorization of $3,850,000 for a total authorization of $54,350,000 for FY2026, and request for commercial paper funding in the amount of $15,675,000. |
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25-7619 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=7771831&GUID=740D728D-2F2E-4155-928A-0F0B0E452220&Options=ID|Text|&Search=NB001>12/11/2025 |
Request for approval of commercial paper funding for Universal Services for the Fleet Vehicles project in the additional amount of $11,825,000 for a total CP funding of $162,605,000. |
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25-5183 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=7522039&GUID=068F035A-23C3-467A-8C2A-3E762C8D0D66&Options=ID|Text|&Search=NB001>8/26/2025 |
Request for approval of the Final Investment Memo for the Fleet Vehicles project for an incremental authorization of $49,625,000 for a total authorization of $50,500,000 for FY2026 and commercial paper funding in the amount of $15,000,000. |
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25-2376 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=7290049&GUID=0EA984B5-A322-4B11-8CA7-63C6CC8CEA9C&Options=ID|Text|&Search=NB001>4/10/2025 |
Request by the Office of Management and Budget for approval of commercial paper funding for Universal Services for the Fleet Vehicles (continuous) project in the additional amount of $21,720,000 for a total CP funding of $135,780,000. |
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24-7820 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=7043326&GUID=C05AAF88-BC34-4E57-9DEE-9EA2BFC4D6C6&Options=ID|Text|&Search=NB001>12/10/2024 |
Request for approval of commercial paper funding for Universal Services for the Fleet Vehicles (continuous) project in the additional amount of $15,000,000 for a total CP funding of $114,060,000. |
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24-6194 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=6883735&GUID=C6598224-CCB6-44B0-9314-E9027D4BB7C9&Options=ID|Text|&Search=NB001>10/8/2024 |
Request for approval of commercial paper funding for Universal Services for the Fleet Vehicles (continuous) project in the additional amount of $10,000,000 for a total CP funding of $99,060,000. |
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24-5143 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=6838902&GUID=352423C3-8276-466E-8CCA-C3FA92CCD874&Options=ID|Text|&Search=NB001>8/27/2024 |
Request for approval of the Final Investment Memo for the Fleet Vehicles project (continuous) for an additional incremental authorization of $46,717,521 for a total FY2025 authorization of $57,057,420. |
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24-5060 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=6838495&GUID=9214A40F-848F-4E31-B9FB-CF8304D90C01&Options=ID|Text|&Search=NB001>8/27/2024 |
Request for approval of commercial paper funding for Universal Services for the Fleet Vehicles (continuous) project in the additional amount of $18,560,000 for a total CP funding of $89,060,000. |
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24-1526 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=6588330&GUID=F08B4005-1591-4018-AB3C-4B182521D49B&Options=ID|Text|&Search=NB001>3/26/2024 |
Request for approval of commercial paper funding for Universal Services for the Fleet Vehicles (continuous) project in the additional amount of $5,000,000 for a total CP funding of $70,500,000. |
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23-6369 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=6395301&GUID=68AB828F-1733-499E-B5B8-BABE90BE0D32&Options=ID|Text|&Search=NB001>10/31/2023 |
Request for approval of commercial paper funding for Universal Services for the Fleet Vehicles project (continuous) in additional amount of $10,000,000 for a total CP funding of $65,500,000. |
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23-5762 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=6375162&GUID=EE858503-C33D-4674-A358-99CCDD153DCE&Options=ID|Text|&Search=NB001>10/10/2023 |
Request for approval of the Final Investment Memo for the Fleet Vehicles project (continuous) for an additional incremental authorization of $33,560,000 for a FY24 authorization of $41,360,000. |
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23-4406 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=6307737&GUID=50CC69BC-D6D4-4105-9071-E4DD76AB05CA&Options=ID|Text|&Search=NB001>8/8/2023 |
Request for approval of commercial paper funding for Universal Services for the Fleet Vehicles (continuous) project in the additional amount of $15,000,000 for a total CP funding of $55,500,000. |
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23-1418 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=6057525&GUID=81D9FC8C-1184-4667-AF5C-62A4E3297E47&Options=ID|Text|&Search=NB001>3/14/2023 |
Request for approval of commercial paper funding for Universal Services for the Fleet Vehicles (continuous) project in the additional amount of $24,000,000 for a total CP funding of $40,500,000. |
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23-1090 <https://harriscountytx.legistar.com/LegislationDetail.aspx?ID=6030472&GUID=E32A4ABE-7DF3-4808-B115-A8184AAD1106&Options=ID|Text|&Search=NB001>2/21/2023 |
Request for approval of a Final Investment Memo for the Fleet Vehicles (continuous) project for an initial FY23 authorization of $41,562,716. |
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Address: N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Certificate of Obligation |
$ |
$20,000,000 |
$20,000,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$20,000,000 |
$20,000,000 |
$ |
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Total Funding Request |
$ |
$20,000,000 |
$20,000,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/15/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, First Assistant County Attorney-Legal Operations, 2/16/2026
Department Approval by: Heather Merkel, Director of Budget, Universal Services 7/31/2026
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 10/2/2026
Commercial Paper Request (For OMB use only):
Receiving Department: N/A
Project PeopleSoft ID: N/A
CP Series Description: N/A
OMB Financial Management contact: N/A