Primary Department: Management and Budget
Primary Department Head/Elected Official: Daniel Ramos, Executive Director
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon, Executive Director & CIO
Regular or Supplemental RCA: Regular RCA
Type of Request: Commercial Paper
Project ID (if applicable): NI048
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of commercial paper funding for Universal Services for the Countywide Asset Management Program project in the amount of $1,010,000 for a total CP funding of $2,125,000.
end
Background and Discussion:
Commercial Paper Series D can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the Countywide Asset Management Program project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources. This is for approval for allocation of commercial paper for a previously approved project within the previously authorized amount.
HB 1869 compliance confirmed by: Paige Abernathy, Special Assistant County Attorney, 9/9/2025.
Expected Impact:
Harris County Universal Services has initiated an Asset Management Program that will optimize IT spend across different assets, including Computers, Software licenses, Telecom, and others. The asset management program will also help with risk mitigation of software and hardware assets at the County. The project will be executed in phases to improve the chances of success and to help the departments to streamline their onboarding.
Alternative Options:
Alternatives to this project would include leaving software and hardware purchases as they are currently done in a very inefficient manner. The duplication of efforts that results in wastage of resource time and significantly high payments to the vendor will continue, thus resulting in increased risk and costs to the County. This will also cause unwarranted delays due to outdated architecture.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
3/26/2024 |
225 |
Approval of the eight (8) IT policies including the Information Technology Asset Management Policy |
|
8/6/2024 |
20 |
Approval of the Budget Policy for Countywide Computer (laptop, desktop, and tablet) purchases. |
|
8/6/2024 |
372 |
To direct Universal Services to standardize the endpoint security and implement required security operations center integration to strengthen endpoint security of laptop and other end use devices. |
|
8/27/2024 |
157 |
Approval to develop the County-wide Software and Hardware Asset Management Program |
|
11/12/2024 |
128 |
Item 24-0780, Countywide Hardware Purchase Approval |
|
11/12/2024 |
131 |
Request for approval of the Preliminary Investment Memo for an initial authorization of $1,113,750 and request for approval of commercial paper funding in the amount of $1,115,000 |
|
2/6/2025 |
115 |
To direct Universal Services to continue building the Enterprise Technology Asset Management program, and to enhance existing IT policies and processes with the ETAM-specific improvements |
|
8/26/25 |
296 |
Approval to award contract for an asset management tool |
|
9/18/2025 |
143. |
Request for approval of the Change Investment Memo for an incremental authorization of $1,006,800 |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Countywide Asset Management Program |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$1,010,000 |
$1,010,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$1,010,000 |
$1,010,000 |
$ |
|
Total Funding Sources |
$ |
$1,010,000 |
$1,010,000 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/16/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Amy Perez, Deputy Executive Director, Office of Management and Budget
Attachments (if applicable): N/A