Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 240029
Vendor/Entity Legal Name (if applicable): Yellowstone Landscape - Central, Inc. ; P-Ville Incorporated
MWBE Contracted Goal (if applicable): 10.40%
MWBE Current Participation (if applicable): 8.77%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Yellowstone Landscape - Central, Inc.; and P-Ville Incorporated for mowing and various maintenance services for the Central East Region for the Flood Control District for the period of May 1, 2026 - April 30, 2027, at a cost of $2,110,286, and for the County Clerk to execute any applicable bonds to be received (240029), MWBE Contracted Goal: 10.40%, MWBE Current Participation: 8.77%.
end
Background and Discussion: Mowing and Various Maintenance Services for the Central East Region for the Harris County Flood Control District. Full-Service Contracts are utilized to maintain the 18,000+ acres of vegetation throughout the county. All nine (9) sectors now utilize a full-service contract. Full-service contracts are structured so needed maintenance such as debris removal, buy-out lot mowing, and fence line pruning, are incorporated into a single contract. This inclusion of services has helped the District and its contractors provide a year-round presence and a reduction of deferring maintenance activities that cost less when performed more frequently. This contract is essential for executing the infrastructure work mandated by the ‘Maintenance Matters’ Proposition passed in November 2024.
Expected Impact: Renewing this contract will allow the District to provide the citizens that live within this sector a level of service they have come to expect and prevent a lapse in service. These services include mowing channels and basins three times per year, monthly mowing of buy-out lots, debris removal as needed, and clearing fence lines along access points and adjacent to the channels.
Alternative Options: Services could be provided through in-house working crews, however, the County does not currently have the equipment nor training necessary to provide services at the current levels.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: R: Enhance disaster preparedness, response, recovery, and resiliency.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): R2: Pilot conservation-focused maintenance and green infrastructure for cost savings and environmental benefits.
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
02/27/2024 |
453 |
Approval to advertise |
|
04/23/2024 |
350 |
Award approved for term 05/01/2024 - 04/30/2025 |
|
03/24/2025 |
349 |
Renewal 1 approved for term 05/01/2025 - 04/30/2026 |
Location:
Address (if applicable):
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
Mowing and Various Maintenance Services for the Central East Region for the Harris County Flood Control District |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Tax Revenue - FCD |
$ |
$2,110,286.00 |
$$2,110,286.00 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$2,110,286.00 |
$2,110,286.00 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$2,110,286.00 |
$2,110,286.00 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 3/19/2026
Anticipated Implementation Date (if different from Court date): 5/1/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Kory Nickell, Coord, Turf Establishment, Harris County Flood Control District; Luke Herdrich, Senior Buyer, Harris County Purchasing
Attachments (if applicable): Letter, CPI