Department: Purchasing
Department Head/Elected Official: Paige McInnis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210069
Vendor/Entity Legal Name (if applicable): IQ Business Group, Inc.
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with IQ Business Group, Inc. for enterprise document and records management solution for Universal Services - Technology for the period of February 21, 2025 - February 20, 2026, at a cost of $1,606,700 (210069), Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
The Electronic Document Management program aims to develop and implement a strategy to provide an
enterprise document management system for Harris County. This program consists of multiple projects that.
apply enterprise-wide and department-specific solutions using a shared document management infrastructure and a set of document management-related technology services. These services include document and image management, records management, information archiving, search, and usage analytics, scanning and optical character recognition, electronic signature, and record-auditing capabilities. These services are made available to specific Harris County departments using a phased approach to implementation with ongoing support by Universal Services.
Expected Impact:
This approval would allow the County Attorney’s Office to further develop their document management system with new integrations.
Alternative Options:
N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
x Governance and Customer Service
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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02/21/2023 |
321 |
Award Approved |
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01/09/2024 |
217 |
Renewal & Amendment No. 1 Approved |
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08/06/2024 |
243 |
Amendment 2 Approved |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
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Anticipated Court Date: 10/08/2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Seth Hopkins, Special Assistant County Attorney, Harris County Attorney’s
Office; Branndon Parker, Buyer, Purchasing
Attachments (if applicable): Letter