Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Administration
Secondary Department Head/Elected Official: Erica LeeCarter
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Euna Solutions, Inc
MWBE Contracted Goal (if applicable):
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request that the County Judge execute a settlement agreement with Euna Solutions, Inc in the amount of $49,500 for grant management software services for Harris County and to provide full compensation for services provided from August 27, 2024 - August 26, 2025.
end
Background and Discussion:
The vendor eCivis, Inc. (now Euna Solutions, Inc.) was selected via a Sole Source Exemption to provide grants prospecting software to the prior Harris County Budget Management Department on the 8/10/2021 Commissioners Court. Since that time, the vendor has provided licenses and maintenance of its grants prospecting software to departments throughout the County. Between 2021 and 2022, the vendor experienced an issue with their state franchise tax account, rendering the County unable to process purchase orders or approve contract renewals for the vendor for the years 2022, 2023, or 2024. There were no corresponding purchase orders created for Invoice No. 109338 for services from 8/27/2021 to 8/26/2022, Invoice No. 123244 for services from 8/27/2022 to 8/26/2023, or Invoice No. 123246 for services from 8/27/2023 to 8/26/2024. Management of this contract was transferred to the division of Grants and Partnerships once the division was created in 2024. A Settlement Agreement in the amount of $234,948 for the outstanding invoices was approved by the Court on April 10, 2025.
The vendor then submitted Invoice No. 128640 in the amount of $49,500 for services from 8/27/2024 - 8/26/2025. The County has drafted a final Settlement Agreement in the amount of $49,500 to settle the remaining outstanding balance with the vendor, and no new contract with the vendor for these services has been established.
Expected Impact:
Settlement of an outstanding balance owed to vendor Euna Solutions, Inc. (formerly eCivis, Inc.).
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
4/10/2025 |
25-2266 |
Request that the County Judge execute a settlement agreement with eCivis, Inc. in the amount of $234,948 for maintenance, support, licenses and warranty of grant management software for the Office of Management and Budget for full compensation for services provided from August 27, 2021 - August 26, 2024. |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1000 - General Fund |
$0 |
$49,500 |
$49,500 |
$0 |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$0 |
$49,500 |
$49,500 |
$0 |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 4/16/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Choose an item.
Contact(s) name, title, department: Traci Donatto, Grants & Partnerships Division of the Office of County Administration; Oluyomi Olabisi, Buyer, Purchasing Department
Attachments (if applicable): Letter, Settlement Agreement