Primary Department: Management and Budget
Primary Department Head/Elected Official: Daniel Ramos, Executive Director
Secondary Department: Choose an item.
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Discussion Item
Project ID (if applicable):
Vendor/Entity Legal Name (if applicable):
MWBE Contracted Goal (if applicable):
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: Choose an item.
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for discussion and possible action to provide a monthly update on its outstanding balance of Accounts Receivable (AR) for federal grants to ensure compliance with the recommended cap of $100M.
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Background and Discussion:
Per the Request of Commissioner Court, the Office of Management and Budget is providing a monthly update
on its outstanding balance of Accounts Receivable (AR) for federal grants to ensure compliance with the
recommended cap of $100M. This is to help ensure grant-funded programs affected by the federal funding freeze don’t have an adverse impact on Harris County’s Financials.
Context from 2/27/25 RCA approved by Court: In FY24, Harris County held $1.2B in grant-funded support
(Federal, State, Local, and Other); the majority of that support comes from reimbursement-based grants that
require the County to incur the expense and submit for reimbursement. The County bears the burden of that
expense until the reimbursement is deposited into County funds, which is a financial risk if the funding is in
question.
Related to federal grants, Harris County averages about $70M of receivables on a monthly basis, of which
$56M is CDBG funding. The $70M total represents amounts that have been billed to the grantors but not yet
received by the County. If this amount rises significantly above the average, it has the potential to create a
General Fund cash flow issue.
OMB recommends that no more than $100M in outstanding receivables accrue on a monthly basis, or $30M
above the current monthly average. OMB will update Commissioners Court members on a monthly basis
regarding the monthly outstanding receivables.
This update is regarding receivables through August 2026.
Expected Impact:
Setting and maintaining a limit on the County’s exposure to the loss of federal grant funds will protect the
County’s fund balance.
Alternative Options:
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan: This action supports the Guiding Principle of Investing
Responsibly.
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
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2/27/25 |
11 |
Commissioner’s court approved a $100M cap on average Accounts Receivables balance. |
Location:
Address (if applicable):
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$ |
$ |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
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Additional Positions Request |
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Total Personnel |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 9/17/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department:
Attachments (if applicable):