Primary Department: Purchasing
Primary Department Head/Elected Official: Paige McInnis
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 220058
Vendor/Entity Legal Name (if applicable): Outreach Strategists, LLC
MWBE Contracted Goal (if applicable): 28%
MWBE Current Participation (if applicable): 100%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Outreach Strategists, LLC for Community Flood Resilience Task Force (CFRTF) facilitator and communication services for the Flood Control District for the period of August 23, 2025 - August 22, 2026 at a cost of $749,610 (220058), MWBE Contracted Goal: 28%, MWBE Current Participation: 100%.
end
Background and Discussion:
On August 11, 2020, Harris County Commissioners Court approved bylaws that reconstituted the Harris County Flood Control District Task Force as the Harris County Community Flood Resilience Task Force (CFRTF). The CFRTF Bylaws specify that an independent facilitator will be hired to support the work of the CFRTF in advising the County on Flood Resilience Efforts. The County’s Flood Resilience Plan was kicked off in December 2024.
Expected Impact:
The purpose of this Request for Court action is to approve the renewal option with Outreach Strategists, LLC to continue to facilitate and build capacity for the CFRTF. This is especially critical as the Flood Resilience Plan has kicked off and the CFRTF continues in their key role as the community advisors to this effort.
In this role, the CFRTF will continue to collaborate with the Infrastructure Resilience Team (IRT), relevant County Department staff, community groups and members, and the Commissioners Court to support Harris County’s flood resilience planning efforts and activities.
Alternative Options:
The CFRTF Bylaws stipulate that the Community Flood Resilience Facilitator shall be a full-time employee or an independent contractor with community engagement experience and a commitment to equity. At this time, a full-time staff position is not available.
County Strategic Plan Goal: 5. Minimize the impact of climate change and disasters.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): H1: Complete and implement the Flood Resilience Plan.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
3/8/2022 |
222 |
Advertisement |
|
8/23/2022 |
258 |
Approval - Contract Award |
|
9/19/2023 |
288 |
Renewal - 1st Renewal |
|
1/9/2024 |
216 |
Amendment to Agreement (Additional Funding) |
|
8/6/2024 |
275 |
Renewal - 2nd Renewal |
Location: N/A
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
4.a.6- Communication Services |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Tax Revenue - FCD |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$ |
$ |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 7/10/2025
Anticipated Implementation Date (if different from Court date): 8/23/2025
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Priya Zachariah, Chief Resilience Officer, Flood Control District; Sheila Rodriguez, Senior Buyer, Purchasing
Attachments (if applicable): Letter