Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Carahsoft Technology Corporation
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to a State of Texas Department of Information Resources (DIR) Cooperative Contract agreement with Carahsoft Technology Corporation in the additional amount of $317,761 for modifying the licenses and support services provided for data storage, redaction license and FOIA Module Non-Enterprise for Harris County for the period of September 7, 2025 - September 6, 2026, Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement.
end
Background and Discussion:
On March 27, 2025, Commissioners Court approved an agreement for HCUS is seeking approval of an agreement for Data Storage, Redaction License and FOIA Module Non-Enterprise for Harris County Universal Services. HCUS now wishes to amend the agreement to upgrade to an enterprise solution and include additional departments as part of phase 2.
Existing agencies (Phase 1):
o Pollution Control
o Constable Pct. 5
o Flood Control District
o Constable Pct. 8
o Constable Pct. 4
o Housing & Community Development
o Office of County Administration
o Public Health
o County Attorney's Office
o Human Resources & Risk Management
o Purchasing Department
New agencies (Phase 2):
o Universal Services
o Constable Pct. 2
o Commissioner Pct. 2 (CM2)
o Fire Marshal's Office (FMO)
o Toll Road (HCTRA)
o Tax Assessor
o Commissioner Pct. 3 (CM3)
o District Clerk (DCO)
o Constable Pct. 6
o Commissioner Pct. 4 (CM4)
o Constable Pct. 1
o Constable Pct. 3
o Constable Pct. 7
Expected Impact:
Upgrade to an enterprise solution that will support various county agencies.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
3/27/25 |
425 |
Approval of Agreement |
|
08/26/25 |
332 |
Renewal 1 approval |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
|
Fiscal and Personnel Summary |
|
Service Name |
|
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$539,762 |
$539,762 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$539,762 |
$539,762 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$539,762 |
$539,762 |
$ |
|
Grants - Proposed Budget (For Grants Items only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/16/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Diana Tunches, Assistant Director, Enterprise PMO for Universal Services; John Dyess, Director of Special Projects for Universal Services; Jorge Geronimo, Sr. Manager of Contract Compliance for Universal Service; Branndon Parker, Buyer, Purchasing
Attachments (if applicable): Letter, Amendment.