Primary Department: Commissioner, Precinct 2
Primary Department Head/Elected Official: Adrian Garcia, Commissioner
Managing Department: Commissioner, Precinct 2
Managing Department Head/Elected Official: Adrian Garcia, Commissioner
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: FY26 Precinct 2 Aging Transportation Fleet and Equipment Upgrade
Project ID (if applicable): 100001000001571 (Phase 3 Extension)
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $1,250,000.00
Total Estimated Project Cost: $1,250,000.00
Request Summary:
title
Request for approval of the Final Investment Memo for FY26 Precinct 2 Aging Transportation Fleet and Equipment Upgrade project in the amount of $1,250,000, and request for approval of commercial paper funding in the amount of $1,250,000.
end
Project Description:
Building on Phase Two, which secured 35- and 40-passenger buses, Phase Three advances mid-size paratransit expansion and the addition of specialized service vehicles. As part of this asset acquisition, the precinct will procure four additional 35-passenger buses equipped with ADA-compliant lifts. This operational goal will eliminate the service gap for 2026 field trips and special events by replacing aging units that have exceeded their 10-year or 150,000-mile service life. The investment will support more than 27,000 annual riders based on 2024 data and address approximately 194,000 miles driven each year across Precinct 2.
Anticipated Project Expenditures and Timeline:
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Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
35-Passenger Buses w/Lifts (Qty. 4) |
$1,225,000.00 |
Oct 2026/Nov 2026 |
|
Contingency - Vehicle Cost Escalation |
$25,000.00 |
Oct 2026/Nov 2026 |
|
Total |
$1,250,000.00 |
- |
Justification & Alternatives:
The FY25 analysis confirms that purchasing and managing vehicles in-house is more cost-effective than leasing or outsourcing, which carries a 20-30% premium and presents reliability risks for time-sensitive community events. New vehicles will improve safety and operational efficiency by reducing maintenance-related downtime and supporting the County’s Vision Zero initiative to protect all road users. Phase Two of Strategic Goal 4 focuses on improving physical and mental health outcomes by reducing social isolation among seniors through reliable transportation to community centers. In support of Climate and Resilience Initiative Goal 5, replacement vehicles will use cleaner-burning engines or hybrid options to reduce the precinct’s carbon footprint and align with 2026 sustainability objectives.
Anticipated Impact on Other Funds (If Applicable):
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Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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Total |
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County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Previous Court Action:
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Action Taken |
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Address: Supports Services - Transportation @ 8225 Wade Rd., Baytown, TX 77521
Precinct(s): Precinct 2
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Fiscal and Personnel Summary |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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$ |
$ |
$ |
$ |
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$ |
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$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$1,250,000 |
$1,250,000 |
$ |
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$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$1,250,000 |
$1,250,000 |
$ |
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Total Funding Request |
$ |
$1,250,000 |
$1,250,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
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Additional Positions Request |
- |
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Total Personnel |
- |
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Anticipated Court Date: 3/19/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, Special Assistant County Attorney, 2/17/2026
Department Approval by: Chris Saddler, Precinct 2 Deputy Chief of Staff, Operations
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 3/6/2026
Commercial Paper Request (For OMB use only):
Receiving Department: Commissioner, Precinct 2
Project PeopleSoft ID: 100001000001571
CP Series Description: Commercial Paper Series D-3 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the FY26 Precinct 2 Aging Transportation Fleet and Equipment Upgrade project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
Note: Commercial Paper is issued in increments of $5,000 and the excess is not available to be spent by the department
OMB Financial Management contact: Fahad Gulzar, Acting Deputy Executive Director, Office of Management and Budget