Primary Department: Flood Control District
Primary Department Head/Elected Official: Tina Petersen, Ph.D., P.E., Executive Director
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): Z100-00-00-Y130
Vendor/Entity Legal Name (if applicable): AtkinsRealis USA Inc.
MWBE Contracted Goal (if applicable): 20%
MWBE Current Participation (if applicable): 20%
Justification for 0% MWBE Participation Goal: N/A - Goal is not 0% and is listed above
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of amendment No. 3 to an agreement with AtkinsRealis USA Inc., in the amount of $3,362,158, to provide additional services for the development of a comprehensive asset management program to manage the Flood Control District’s flood protection infrastructure portfolio and associated County drainage features (Project Z100-00-00-Y130, Agreement No. 2022-03, Job No. 21/0015, Countywide, MWBE Contracted Goal: 20%, MWBE Current Participation: 20%).
end
Background and Discussion:
The Flood Control District is currently in the process of implementing its Comprehensive Total Asset Management Program. This initiative includes the digitization of all infrastructure assets, comprehensive condition assessments, and the deployment of a Computerized Maintenance Management System (Cartegraph). Approval of Amendment No. 3 to Agreement No. 2022-03 (Project ID Z100-00-00-Y130) with AtkinsRealis is anticipated to be the final amendment required to complete the project, which will deliver a functional and sustainable Asset Management Program. The program is expected to be completed by December 2026.
Expected Impact:
Approval of amendment No. 3 will provide the necessary resources to complete the implementation of the County’s Comprehensive Total Asset Management Program. This approval is expected to improve operational efficiency by streamlining work order management, automating maintenance schedules, and centralizing asset data, which will enhance planning, tracking, and execution of maintenance activities. It will also support data-driven decision-making by providing access to condition assessments and performance metrics. Finally, the implementation of a CMMS (Cartegraph) will improve visibility into asset conditions, work history, and service levels. Over time, this will help reduce long-term maintenance costs through proactive asset management strategies that extend asset life and minimize emergency repairs.
Alternative Options:
Alternative options include choosing not to proceed with this service, which would require the Flood Control District to assume responsibility for the work currently being performed by AtkinsRealis or potentially ending the Comprehensive Total Asset Management Program altogether. Should the decision be made to elect to take on the remainder of the program internally, it is important to note that the project would take longer to complete. Additionally, the absence of specialized expertise could lead to avoidable errors and inefficiencies.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: H: Improve the condition and resilience of County transportation, flood control, and other infrastructure.
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): H3: Scale the HCFCD Asset Management Program to more strategically manage existing assets.
Economy Initiative (Goal 3): J3: Strengthen enabling support and processes for MWBE programming.
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): R2: Pilot conservation-focused maintenance and green infrastructure for cost savings and environmental benefits.
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
03/30/2021 |
134. |
Agreement |
|
11/15/2022 |
140. |
Amendment No 1 |
|
4/23/2024 |
189. |
Amendment No. 2 |
Location:
Address (if applicable):
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
4.a.4 - Infrastructure Services |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Tax Revenue - FCD |
$ |
$3,362,158 |
$3,362,158 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Existing Budget |
$ |
$3,362,158 |
$3,362,158 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Sources |
$ |
$3,362,158 |
$3,362,158 |
$ |
|
Grants - Proposed Budget (To be filled out by Grants staff only) |
|
|
Labor |
Non-Labor |
Total |
No. of Grant Years |
|
Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
|
|
Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
|
|
Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
|
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 7/10/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Yesenia Martinez, Commissioners Court Coordinator, Flood Control District
Attachments (if applicable): Agreement