Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Library
Secondary Department Head/Elected Official: Edward Melton
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Netsync Network Solutions, Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a State of Texas Department of Information Resources (DIR) Cooperative Contract award on the basis of low quote and that the County Judge execute an addendum to an agreement with Netsync Network Solutions, Inc. in the amount of $126,277 to provide settlement and full compensation for services rendered from September 12, 2024 - September 11, 2027 for Cohesity software license, equipment, and installation for the Public Library through September 11, 2027, Justification for 0% MWBE Participation Goal: Exempt - Interlocal/Cooperative Agreement.
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Background and Discussion:
Harris County Public Library requires a modern data protection and recovery solution to ensure continuity of operations and protection against data loss, ransomware, and system failures. The current environment requires enhanced backup, recovery, and cloud-based resiliency capabilities to support critical systems, including Microsoft 365 workloads.
Cohesity was selected through the DIR cooperative contract (DIR-CPO-4430) to provide an integrated solution that includes on-premises hardware, cloud-based vaulting (FortKnox), and backup services. The agreement with Netsync Network Solutions, Inc. provides the necessary licensing, equipment, and implementation services to deploy this solution.
Expected Impact:
Approval of this agreement will significantly improve the Library’s data security posture by enabling secure backups, ransomware protection, and rapid recovery capabilities. The Cohesity platform provides centralized management of backups across on-premises and cloud environments, reducing operational risk and downtime.
This solution will also enhance business continuity by ensuring critical systems and data can be restored quickly, supporting uninterrupted library services to the public.
Alternative Options:
If this agreement is not approved, the Library will not have a supported or fully functional backup and recovery solution in place. This would eliminate the ability to reliably back up and restore critical systems and data, significantly increasing the risk of permanent data loss, extended service outages, and inability to recover from ransomware or other cybersecurity incidents. The absence of a validated backup solution would also impact operational continuity and the Library’s ability to deliver essential services to the public.
County Strategic Plan Goal: 2. Connect our community with safe, reliable, equitably distributed, and well-maintained infrastructure.
County Strategic Plan Objective: M: Ensure that Harris County remains the best place in the region to start and grow a business, with a focus on equitable economic growth.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): K4: Expand adult literacy programs.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any): N/A
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Agenda Item # |
Action Taken |
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Location:
Address (if applicable): 5749 South Loop East Highway, Houston, TX 77033
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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1000 - General Fund |
$ |
$126,277.28 |
$126,277.28 |
$42,092.43 |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$126,277.28 |
$126,277.28 |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$126,277.28 |
$126,277.28 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 4/16/2026
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Ty Beauchamp, IT Division Director, Public Library; Robert Williams,
Buyer, Purchasing Department
Attachments (if applicable): Letter, Addendum