Department: Management and Budget
Department Head/Elected Official: Daniel Ramos, Executive Director
Regular or Supplemental RCA: Regular RCA
Type of Request: Commercial Paper
Project ID (if applicable): NI040
Vendor/Entity Legal Name (if applicable): N/A
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Request Summary (Agenda Caption):
title
Request for approval of commercial paper funding for Universal Services for the Computer Replacement project in the additional amount of $25,000 for a total CP funding of $1,450,000.
end
Background and Discussion:
Commercial Paper A-1 is used to (1) pay contractual obligations incurred or to be incurred for the construction of and the purchase of fixtures, equipment and machinery for or in connection with the County's criminal and civil justice centers, the County's firefighter training facility, (2) pay contractual obligations incurred or to be incurred for the purchase of automobiles and other vehicles, equipment and machinery, including computers, materials and supplies for the operations of the County precincts and departments and other authorized needs and purposes including services provided by engineers, architects, attorneys, auditors, financial advisors.
Commercial Paper is being requested for Universal Services for the Computer Replacement project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
HB 1869 compliance confirmed by: Scott Lemond, Special Assistant County Attorney, March 9, 2022.
Expected Impact:
The Computer Replacement project is to replace aging equipment with new computer hardware to maintain Universal Services' ability to support critical county infrastructure and services. All computer equipment requires regular maintenance and replacement to keep up with software, hardware, and security demands. A standard refresh cycle benefits the county by keeping these systems and employees efficient, productive, and more secure. By replacing approximately 20% of assigned inventory annually, Universal Services attempts to stay ahead of hardware needs and reduce the risk of a large quantity of devices not meeting the daily technology needs of users.
Priorities are to replace the oldest devices which are assigned to employees for daily use and a few specific critical devices, for which no spare is suitable.
Alternative Options:
No alternatives have been identified for this project.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
3/22/2022 |
120. |
Approval of PIM for $302,500 and CP funding for $305,000 |
|
6/28/2022 |
294. |
Approval of CIM for $495,369 |
|
7/19/2022 |
22-4265 |
Request for approval of commercial paper funding for $495,000 |
|
8/23/2022 |
22-4952 |
Request for an additional incremental authorization of $597,850 |
|
10/18/2022 |
22-6601 |
Request for approval of commercial paper funding for $600,000 |
|
8/29/2023 |
23-4828 |
Approval of FIM for $275,000 |
|
12/19/2023 |
23-7387 |
Request for approval of commercial paper funding for $25,000 |
Location:
Address (if applicable): Multiple
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Computer Replacement |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$ |
$ |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Commercial Paper |
$ |
$25,000 |
$25,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$25,000 |
$25,000 |
$ |
|
Total Funding Request |
$ |
$25,000 |
$25,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: February 27, 2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Amy Perez, Deputy Executive Director, Office of Management and Budget
Attachments (if applicable): N/A