Department: Purchasing
Department Head/Elected Official: Paige McInnis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 200185
Vendor/Entity Legal Name (if applicable): Hart InterCivic, Inc.
MWDBE Contracted Goal (if applicable):0%
MWDBE Current Participation (if applicable):0%
Justification for 0% MWDBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Hart InterCivic, Inc. for election equipment and software system for the County Clerk's Office for the period of January 26, 2025 - January 25, 2026 at a cost of $7,787,568 (200185), Justification for 0% MWDBE Participation Goal: 0% - Specialized, Technical, or Unique in Nature.
end
Background and Discussion:
Renewal of this contract will allow the awarded supplier to continue to support Elections Administration with
election equipment, software system support and related items.
Expected Impact: N/A
Alternative Options: N/A
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
07/14/2022 |
19.D.1.N |
Request for approval of projects scheduled for advertisement |
|
01/26/2021 |
11.3 |
Award on the basis of lowest priced proposal meeting requirements |
|
1/25/2022 |
251 |
renewal 1 of 4 ($370,000) (No action) |
|
02/08/2022 |
216 |
Renewal 1 of 4 (Funding amount changed to $1,400,000) |
|
01/10/2023 |
217 |
corrected renewal option 1 of 11 |
|
01/10/2023 |
205 |
renewal 2 of 11 |
|
10/31/2023 |
259 |
Renewal 3 of 11 |
Location:
Address (if applicable):
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: November 12, 2024
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Terrence Rather, HC County Clerk
Kennedy Harden, Buyer
Attachments (if applicable): Letter