Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon, Executive Director and CIO
Managing Department: Universal Services
Managing Department Head/Elected Official: Sindhu Menon, Executive Director and CIO
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: ERP Enhanced Automation and Reporting
Project ID (if applicable): ERPENHANCEDRPT
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $3,855,000
Total Estimated Project Cost: $7,050,000 (FY27 & FY28)
Request Summary:
title
Request by Universal Services for approval of a Final Investment Memo for the ERP Enhanced Automation and Reporting project, for an incremental authorization of $3,855,000 for a total authorization of $3,855,000 for FY2027 and request for commercial paper funding in the amount of $3,855,000.
end
Project Description:
This project is to enhance the usage of PeopleSoft across Harris County.
To accommodate the volume of enhancement requests, additional functionality, and integrations to the PeopleSoft application to support ongoing business needs and regulatory requirements. Enhancements include PeopleSoft upgrades, interfaces/integrations, reports/queries, new functionality requiring configuration and customizations for business users from departments and agencies including Auditor’s Office, Purchasing, Office of Management and Budget, Office of the County Administrator, Engineering, Equal Employment Opportunity, Building Operations Services, Flood Control, Human Resources and Risk Management and Commissioner Precincts.
|
Project Name (FY2027 memo) |
Estimated Completion |
|
Fiscal Year End - FY2026 (Purchasing) |
Q1 FY2027 |
|
Fiscal Year End - FY2027(Purchasing) |
Q1 FY2028 |
|
P2P-CLM - Contract Lifecycle Management (Purchasing) |
Q4 FY2026/ Q1 FY2027 |
|
Tririga Upgrade and New functionality Implementation (OCE) |
Q4 FY 2026/ Q1 FY2027 |
|
Commissioner Court Mandates (Enterprise) |
Ongoing FY2027 |
|
Ongoing Enhancement Requests and Production Support (Enterprise) |
Ongoing FY2027 |
|
EBA/ERP Supporting Applications (DB and OS Upgrades) - (Enterprise) |
Ongoing FY2027 |
|
HR Consultation Policy |
Q1 FY2027 |
|
Enterprise COOP |
Q1 FY2027 |
|
HCM Open Enrollment Mandates for FY2027 (HRT/OCA) |
Planned |
|
Single Sign on Implementation (Enterprise) |
Planned |
|
Punch-Out (Purchasing) |
Planned |
|
ERP Assessment and Modernization (Enterprise) |
Planned |
|
HR Transformation (Enterprise) |
Planned |
|
HCM and FSCM Upgrade (Enterprise) |
Planned |
|
PeopleSoft to OCI (Enterprise) |
Planned |
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
(11) Contractors - 4 HCM Functional, 2 Development, 3 FSCM Consultant(s), 1 PS Admin, 1 Security Admin to address ongoing Enhancement, Projects & Automation implementations |
$3,140,000 |
Q4 2027 |
|
(1) HCUS ERP Project Manager |
$210,000 |
Q4 2027 |
|
Contingency (15%) |
$505,000 |
- |
|
FY27 Total Authorization |
$3,855,000 |
- |
Justification & Alternatives:
These projects improve efficiency by reducing manual data entry for departments, freeing up resources to focus on more value-added work, ensure compliance with commissioner court mandates, advance stakeholder-approved projects, and facilitate system upgrades
Anticipated Impact on Other Funds (If Applicable):
|
Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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|
|
$- |
|
- |
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$- |
|
- |
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Total |
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$- |
|
- |
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: E: Increase efficiency across the legal system.
Justice/Safety Initiative (Goal 1): E1: Modernize data and technology architecture across the legal system.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Decision Analysis Matrix Score (rubric on last page):13
Previous Court Action:
|
Date |
Agenda Item # |
Action Taken |
|
9/15/2020 |
6.a |
Request for approval of the capital improvement program for $6,419,035 |
|
10/27/2020 |
3.d.2 |
Request for approval of commercial paper funding for $6,420,000 |
|
3/22/2022 |
22-2024 |
Request for an additional incremental authorization of $2,475,000 and commercial paper funding of $770,000 for a total of $7,190,000 |
|
9/13/2022 |
22-5419 |
Request for an additional incremental authorization of $5,490,700, FY23 total authorization of $6,090,700 |
|
10/18/2022 |
22-6607 |
Request for approval of commercial paper funding for $2,745,000 |
|
7/18/2023 |
23-3946 |
Request for approval of commercial paper funding for $1,000,000 |
|
8/8/2023 |
23-4374 |
Request for an additional incremental authorization of $5,280,000 for FY24 |
|
10/31/2023 |
23-6367 |
Request for approval of commercial paper funding for $1,200,000 for a total of $13,840,000 |
|
10/802024 |
|
Request for approval of commercial paper funding for $2,581,557 FY25. |
|
8/25/2025 |
|
Request for approval of commercial paper funding for $2,575,000 for FY26. |
Address:
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$3,855,000 |
$3,855,000 |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$3,855,000 |
$3,855,000 |
$ |
|
Total Funding Request |
$ |
$3,855,000 |
$3,855,000 |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/15/2026
Anticipated Implementation Date (if different from Court date): 10/1/2026
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Legal funding compliance confirmed by: Paige Abernathy, First Assistant County Attorney-Legal Operations, 7/22/2025
Department Approval by: Heather Merkel, Director of Budget, Universal Services 7/31/2026
OMB CIP Team Approval by: William McGuinness, Director-Capital Projects & Infrastructure, 9/30/2026
________________________________________
Commercial Paper Request (For OMB use only):
Receiving Department: Universal Services
Project PeopleSoft ID: ERPENHANCEDRPT
CP Series Description: Commercial Paper Series D can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the ERP Enhancements and Reports project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Fahad Gulzar, Deputy Executive Director, Office of Management and Budget