Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Engineer
Secondary Department Head/Elected Official: Milton Rahman
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 240131
Vendor/Entity Legal Name (if applicable): Genson Ash Industries
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): 0%
Justification for 0% MWBE Participation Goal: 0% - Drop Shipped
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a ratification of a renewal option with Genson Ash Industries for Personal Protective Equipment (PPE), clothing and related items for the Office of the County Engineer through June 24, 2026, at a cost of $20,404 (240131), Justification for 0% MWBE Participation Goal: 0% - Drop Shipped.
end
Background and Discussion:
Harris County Engineering Department employees are asked to work on construction sites while in view of constituents. Therefore, it is imperative that the department’s employees are provided with necessary branded personal protective equipment (PPE) so that they are able to professionally represent the department and county while being safe.
The department has historically not had a method to purchase embroidered and embossed items which has led to haphazard efforts to outfit employees in branded PPE and clothing.
Expected Impact:
This contract will allow the engineering department to provide its employees with needed logo embossed PPE so that they are able to mitigate the risk of injury while conducting operations in field and office settings while in the view of the public. This contract brings the department in line with the newest industry standards for PPE with high visibility vests, pants, shirts, etc.
The contract allows the department to make purchases at a cheaper rate than purchasing at internet catalog prices and without having to obtain multiple quotes. Prices are set for up to 5 years (base year plus 4 option years).
The contract specifications are written in a way that other county agencies may use it.
Alternative Options:
The alternative would be ordering directly from vendors at internet catalog prices which tend to be higher than the bid when including set up prices for embossing. Without the contract, the department would be limited to making purchases that are less than $50,000; to do this, the department would need to obtain three different quotes which increases the administrative burden.
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
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Date |
Agenda Item # |
Action Taken |
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06/25/2024 |
298 |
Award |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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|
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1000 - General Fund |
$ |
$20,404 |
$20,404 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$20,404 |
$20,404 |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
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|
Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$20,404 |
$20,404 |
$ |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 10/30/2025
Anticipated Implementation Date (if different from Court date):
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Karen Hudson, Manager Office of County Engineering; Dat Trinh, Senior Buyer, Purchasing Department
Attachments (if applicable): Letter