Department: Purchasing
Department Head/Elected Official: DeWight Dopslauf
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Forerunner Industries, Inc.
MWDBE Contracted Goal (if applicable): N/A
MWDBE Current Participation (if applicable): N/A
Justification for 0% MWDBE Participation Goal: Exempt - Sole Source
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and a renewal option with Forerunner Industries, Inc. in the amount of $100,000 for licensing, maintenance and support for Floodplain Management and Community Rating System (CRS) software for the Office of the County Engineer for the period of September 30, 2024 - September 29, 2025, Justification for 0% MWDBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
Harris County entered into an initial agreement with Forerunner in October 2020 for Software as a Service (SaaS) for the storage, analysis, and reporting of elevation certificates. The service validates accuracy and facilitates reporting to FEMA for the Community Rating Service (CRS).
Expected Impact:
To maintain current level of service as well as take advantage of enhancements and features covered under service maintenance.
Alternative Options:
Forerunner is the only vendor that provides a unique suite of software that allows communities to efficiently manage their floodplain management programs, monitor aspects of compliance with the National Flood Insurance Program (NFIP) and streamline activities related to the Community Rating System (CRS) program. Forerunner is also the only vendor that has developed software customized for the extraction of data from Elevation Certificates and for parcel-level floodplain management analysis.
Alignment with Goal(s):
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
X Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
|
12/14/2021 |
265 |
Sole Source Exemption & First of Four Renewal Options Approved |
|
08/23/2022 |
317 |
Sole Source Exemption & Second of Four Renewal Options Approved. First Amendment to the agreement Approved. |
|
06/27/2023 |
288 |
Sole Source Exemption & Third of Four Renewal Options Approved |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
|
Fiscal and Personnel Summary |
|
Service Name |
Special Flood Hazard Areas & Community Rating Service |
|
|
|
Current Fiscal Year Cost |
Annual Fiscal Cost |
|
|
Labor |
Non-Labor |
Total |
Recurring Expenses |
|
Funding Sources |
|
|
Existing Budget |
|
|
|
|
|
1000 - General Fund |
$ |
$125K |
$125K |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Current Budget |
$ |
$125K |
$125K |
$ |
|
Additional Budget Request (Requires Fiscal Review Request Form) |
|
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Choose an item. |
$ |
$ |
$ |
$ |
|
Total Additional Budget Request |
$ |
$ |
$ |
$ |
|
Total Funding Request |
$ |
$125K |
$125K |
$ |
|
Personnel (Fill out section only if requesting new PCNs) |
|
|
Current Position Count for Service |
- |
- |
- |
- |
|
Additional Positions Request |
- |
- |
- |
- |
|
Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 03/26/2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Scott A Brian, Manager of Technology & Applications, Engineering. Dat Trinh, Buyer, Purchasing
Attachments (if applicable): Letter