Primary Department: District Attorney
Primary Department Head/Elected Official: Sean Teare, District Attorney
Managing Department: District Attorney
Managing Department Head/Elected Official: Sean Teare, District Attorney
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: District Attorney’s Office Technology Advancement Initiative
Project ID (if applicable): TBD
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $300,000
Total Estimated Project Cost: $300,000
Request Summary:
title
Request for approval of a Final Investment Memo for the District Attorney’s Office Technology Advancement Initiative project for an initial amount of $300,000 and request for approval of initial commercial paper funding in the amount of $300,000.
end
Project Description:
This project will focus on the implementation and optimization of previously identified IT equipment eligible for capitalization. The project will also include the development of systems and processes for monitoring the ongoing performance and value generated by these capitalized IT assets. Key activities will include installation of network switches, cluster nodes at 406 Caroline data center and Fibertown data center.
Anticipated Project Expenditures and Timeline:
|
Project Scope Breakdown |
Estimated Cost |
Estimated Completion |
|
Additional network switches in 406 Caroline |
$30,000 |
2025 |
|
Additional cluster nodes for 406 & Fibertown [Disaster Recovery] |
$240,000 |
2025 |
|
Replacement domain controllers for 406 & Fibertown [Disaster Recovery] |
$30,000 |
2025 |
|
Total |
$300,000 |
- |
Justification & Alternatives:
The shift toward digital transformation and data-driven decision-making requires an advanced fiber network that not only support current the current legal system but also lay the foundation for future growth and innovation. In particular, this project plays a pivotal role in disaster recovery. Capitalizing IT assets plays a pivotal role in this transformation by ensuring that network is strategically managed, appropriately valued, and aligned with our long-term business objectives.
The alternative to this project would result in the immediate expensing of costs related to the modernization of our network and data infrastructure, which could impact short-term profitability and limit the ability to recover data in the case of a disaster or emergency.
Anticipated Impact on Other Funds (If Applicable):
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Fund Code |
Description |
Estimated Cost |
Funding Method (Existing or Future Budget Request Required) |
Estimated Date of Needs |
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$- |
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- |
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$- |
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- |
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Total |
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$- |
|
- |
County Strategic Plan Goal: 1. Make Harris County safer and more just.
County Strategic Plan Objective: E: Increase efficiency across the legal system.
Justice/Safety Initiative (Goal 1): E1: Modernize data and technology architecture across the legal system.
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Previous Court Action:
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Date |
Agenda Item # |
Action Taken |
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Address:
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Commercial Paper |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request |
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Commercial Paper |
$ |
$300,000 |
$300,000 |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$300,000 |
$300,000 |
$ |
|
Total Funding Request |
$ |
$300,000 |
$300,000 |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 2/6/2025
Anticipated Implementation Date (if different from Court date): Click or tap to enter a date.
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Legal funding compliance confirmed by: Paige Abernathy, Assistant County Attorney, 1/22/2025
Department Approval by: Sean Teare, District Attorney
OMB CIP Team Approval by: Wanwei Tang, Analyst-Capital Projects & Infrastructure, 1/24/2025
Commercial Paper Request (For OMB use only):
Receiving Department: District Attorney
Project PeopleSoft ID: TBD
CP Series Description: Commercial Paper Series D-2 can be used for (1) construction of public works, (2) the purchase of automobiles, equipment and machinery, including computers, materials and supplies for the operation of the County’s precincts and departments (3) Professional services, including services provided by engineers, architects, attorneys, auditors, financial advisors, and fiscal agents, in connection with the contractual obligations described in (1) and (2).
Commercial Paper is being requested for the District Attorney’s Office Technology Advancement Initiative project and is expected to be repaid within the next three fiscal years either through bonds, budgetary means or pay-as-you-go sources.
OMB Financial Management contact: Amy Perez, Deputy Executive Director, Office of Management and Budget