Department: Purchasing
Department Head/Elected Official: Paige McInnis
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 230426
Vendor/Entity Legal Name (if applicable): Kofile Technologies, Inc.
MWDBE Contracted Goal (if applicable):0%
MWDBE Current Participation (if applicable):0%
Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to an agreement with Kofile Technologies, Inc. in the additional amount of $449,742 for additional services for Vital Records Preservation Project for the County Clerk's Office for the period of July 15, 2024 - July 14, 2025 (230426), Justification for 0% MWDBE Participation Goal: 0% - Non-Divisible.
end
Background and Discussion:
The County Clerk’s Office is seeking to address and preserve vital records books for the permanent retention
of these records. In order to address the issue of aging and damaged documents a professional consultant is
needed to carefully preserve, restore, and digitize these vital records books for our office. The preservation of
these records will provide long-term management and digital access of these records for internal and external
interests.
Expected Impact:
Investing in this process will allow constituents real-time access to these records, optimization of the speed at
which records are able to be found, and allows the maintenance and preservation of historical documents for
research purposes, further benefiting the community.
Alternative Options:
N/A
Alignment with Goal(s): N/A
_ Justice and Safety
_ Economic Opportunity
_ Housing
_ Public Health
_ Transportation
_ Flooding
_ Environment
_ Governance and Customer Service
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
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7/15/2024 |
250 |
Award |
Location: N/A
Address (if applicable): N/A
Precinct(s): Choose an item.
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Current Budget |
$ |
$ |
$ |
$ |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Request |
$ |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new PCNs) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
- |
- |
- |
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Total Personnel |
- |
- |
- |
- |
Anticipated Court Date: 12/10/2024
Anticipated Implementation Date (if different from Court date): N/A
Emergency/Disaster Recovery Note: Not an emergency, disaster, or COVID-19 related item
Contact(s) name, title, department: Jason Knight, Director of Special Projects & Purchasing- Azadeh Rahmdel,
Contract Manager, Purchasing
Attachments (if applicable): Letter, Amendment