Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Public Health Services
Secondary Department Head/Elected Official: Leah Barton
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Novasys Technologies, Inc.
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Personal Services Agreement
Grant Indirect Costs Rate (if applicable): 10%
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Rate is not 0% and is listed above.
Request Summary (Agenda Caption):
title
Request for approval of a personal services exemption from the competitive bid requirements and a renewal option with Novasys Technologies, Inc. in the amount of $607,875 for development, enhancement, maintenance and support for the Ryan White Treatment Extension Act Part A Funded Centralized Patient Care Data Management System for Public Health Services/Ryan White Grant Administration for the period of March 1, 2027 - February 29, 2028, Justification for 0% MWBE Participation Goal: N/A - Personal Services Agreement.
end
Background and Discussion:
Harris County Public Health is requesting this contract renewal for the vendor to streamline the importation of client-level performance data to enhance the timeliness and completeness of Clinical Quality Improvement key indicators and benchmarks. The amendment will also enhance Harris County Public Health/Ryan White Grant Administration’s Centralized Patient Care Data Management System (CPCDMS) that will allow stored CPCDMS data to be imported into Texas Department of State Health Services Take Charge Texas database system.
Expected Impact
Ryan White Part A and Ending the HIV Epidemic Subrecipients will be able to import data stored in their Electronic Medical Records (EMR) directly into CPCDMS, custom map their respective systems workflows, build-out import capabilities and reports, and data output into the Centralized Patient Care Data System (CPCDMS).
Alternative Options:
Approval ensures that client-level data transferred by Ryan White Part A and EHE-funded Subrecipients and stored in the CPCDMS is able to be imported into the Texas Department of State Health Services Take Charge Texas for State of Texas reporting requirements.
County Strategic Plan Goal: 4. Improve physical and mental health outcomes across all communities.
County Strategic Plan Objective: O: Increase access to quality health care, including preventive and behavioral health.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): N1: Improve coordination of public health efforts and campaign delivery among local health agencies and nonprofits.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
|
Date |
Agenda Item # |
Action Taken |
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10/10/2023 |
297 |
Request for approval of a personal services exemption form |
|
12/10/2024 |
379 |
Request for approval of a renewal option (1 of 4) |
|
02/26/2026 |
185 |
Request for approval of a renewal option (2 of 4) |
Location:
Address (if applicable): N/A
Precinct(s): Countywide
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Fiscal and Personnel Summary |
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Service Name |
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Current Fiscal Year Cost |
Annual Fiscal Cost |
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Labor |
Non-Labor |
Total |
Recurring Expenses |
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Funding Sources |
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Existing Budget |
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Grant |
$ |
$607,875 |
$607,875 |
$607,875 |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Existing Budget |
$ |
$607,875 |
$607,875 |
$607,875 |
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Additional Budget Request (Requires Fiscal Review Request Form) |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Choose an item. |
$ |
$ |
$ |
$ |
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Total Additional Budget Request |
$ |
$ |
$ |
$ |
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Total Funding Sources |
$ |
$607,875 |
$607,875 |
$607,875 |
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Grants - Proposed Budget (For Grants Items only) |
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Labor |
Non-Labor |
Total |
No. of Grant Years |
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Local Match Source - Existing Budget: Choose an item. |
$ |
$ |
$ |
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Local Match Source - Additional Budget Request: Choose an item. |
$ |
$ |
$ |
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Grant Funds Applied for/Awarded (Total) |
$ |
$ |
$ |
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Personnel (Fill out section only if requesting new Position Control Numbers (PCN)s) |
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Current Position Count for Service |
- |
- |
- |
- |
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Additional Positions Request |
- |
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- |
- |
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Total Personnel |
- |
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- |
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County Attorney’s Office Legal Review (for Harris County Code Items only) |
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CAO Reviewer Name and Title |
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CAO Review Completion Date |
Click or tap to enter a date. |
Anticipated Court Date: 10/15/2026
Anticipated Implementation Date (if different from Court date): 3/1/2027
Emergency/Disaster Recovery Note: Not an emergency, disaster, or ARPA related item
Contact(s) name, title, department: Dr. Ericka Brown, Director of Community Health and Wellness, Public
Health Services; Jessica Barelas, Contract Manager, Purchasing
Attachments (if applicable): Letter