Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon, Executive Director & CIO
Managing Department: Universal Services
Managing Department Head/Elected Official: Sindhu Menon, Executive Director & CIO
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Electronic Document Management
Project ID (if applicable): NI037
Vendor Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $1,860,000
Total Estimated Project Cost: $3,720,000 (FY27+FY28)
Request Summary:
title
Request by Universal Services for approval of a Final Investment Memo for the Electronic Document Management project for a total authorization of 1,860,000 for FY2027 and request for commercial paper funding in the amount of $1,860,000.
end
Project Description:
The FY2027 goals are:
Modernize the County's enterprise document management platform by migrating from on-premises to cloud, completing the capture platform transition, and building internal delivery capacity to reduce long-term vendor dependency.
Anticipated Project Expenditures and Timeline:
Project Scope Breakdown
Estimated Cost
Estimated Completion
3 FTE’s - 1 Developer, 2 Analysts
$438,400
09/30/2027
Contract Staff
$616,480
09/30/2027
Vendor Cloud Professional Services - Moving the application to the cloud
$260,000
09/30/2027
Vendor Project Services – Contractors for implementation of new OpenText flows and enhancements to existing applications
$300,000
09/30/2027
Contingency
$245,120
09/30/2026
FY27 Total Authorization
$1,860,000
Justification & Alterna...
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