Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Choose an item.
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 200328
Vendor/Entity Legal Name (if applicable): Vital Records Holdings, LLC
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent that the County Judge execute an amendment to an agreement with Vital Records Holdings, LLC in the additional amount of $37,900 for additional services for recycling services and document destruction for Harris County for the extended period of October 1, 2026 – February 1, 2027 (200328), Justification for 0% MWBE Participation Goal: 0% – NonDivisible.
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Background and Discussion:
Vital Records Holdings, LLC, also known as VRC (Vital Records Control), formerly Data Shredding Services of Texas, INC is essential to County operations as they provide a secure method of sensitive data destruction.
Expected Impact:
The service improves security, reduces risks, and streamlines the sensitive data disposal process.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
Date Agenda Item #
Action Taken
11/10/2020 21 d.1.e Advertisement Approval 3/20/2021 289
Award Approval 3/22/2022 186
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