Primary Department: County Administration
Primary Department Head/Elected Official: Erica Lee Carter
Secondary Department: Choose an item.
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): FLEX_INTADMIN
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/AN/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
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Request by the Office of County Administration for approval of one-time retention pay for the American Rescue Plan Act Portfolio Management Team (ARPA PMO) to encourage retention through two critical milestones, including the U.S. Treasury expenditure deadline and position end-dates, with no impact on the General Fund.
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Background and Discussion:
OCA is requesting to implement a retention-pay schedule for ARPA PMO team members totaling up to $90,000.00 at critical expenditure and closeout milestones to help mitigate federal compliance and audit risks, with no impact on the General Fund. Utilizing FLEX Fund 1040, one-time retention pay would be distributed to ARPA PMO staff who remain in their roles through two critical milestones:
The ARPA expenditure deadline of December 2026.
Position end-dates in March (one employee), June (seven employees), and December 2027 (three employees).
Retention pay will help encourage team members to stay in their current roles through the expenditure deadline and their respective position end-dates. The estimated total for the retention pay is up to $90,000, recognizing that some attrition is likely to occur.
The ARPA PMO maintains the institutional knowledge necessary to ensure the $915.5M in ARPA State and Local Fiscal R...
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