Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 240266
Vendor/Entity Legal Name (if applicable): Agiloft, Inc.
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent that the County Judge execute an amendment to an agreement with Agiloft, Inc. in the additional amount of $24,674 for additional services for contract lifecycle management system for Harris County for the period of August 26, 2025 – August 25, 2027 (240266), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
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Background and Discussion:
Harris County is utilizing multiple contracting management systems and repositories across departments for
managing contracts. This results in data fragmentation, making it challenging for County employees to actively
monitor, track, and maintain contract compliance and contract activity. The absence of a centralized repository impacts efficiency and consistency in contract creation across the organization. The CLMS will help resolve these issues.
Expected Impact:
Additional licensing needed to connect On-Premises Systems, Lawbase and PeopleSoft to the CLMS.
Alternative Options:
Continue the current fragmented approach, with departments managing contracts in separate systems and
repositories. This would maintain data fragmentation, inconsistent processes, reduced efficiency, and limited
visibility, leaving existing contract management challenges unresolved.
County Strat...
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