Primary Department: Universal Services
Primary Department Head/Elected Official: Sindhu Menon, Executive Director/CIO
Managing Department: Universal Services
Managing Department Head/Elected Official: Sindhu Menon, Executive Director/CIO
Regular or Supplemental RCA: Regular RCA
Type of Request: Investment Memo
Investment Memo Type: Final Investment Memo
Project Name: Contract Lifecycle Management System
Project ID (if applicable): NI053
Vendor Legal Name (if applicable): Agiloft
MWBE Contracted Goal (if applicable): N/A
MWBE Current Achievement (if applicable): N/A
Justification for 0% MWDBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Incremental Authorization Requested: $941,800
Total Estimated Project Cost: $2,061,800
Request Summary:
title
Request for approval of a Final Investment Memo for the Contract Lifecycle management project, for an incremental amount of $941,800 for a total authorization of $2,061,800 and request for approval of commercial paper funding in the amount of $945,000 for a total amount of $2,065,000.
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Project Description:
The Contract Lifecycle Management System (CLMS) project is a countywide initiative to establish a centralized, standardized, and fully integrated contract management platform for Harris County departments. The system, powered by Agiloft, is designed to serve as the single source of truth for contracts, supporting end-to-end workflows including contract intake, drafting, review, approvals, execution, and storage. The project aims to streamline contract processes across departments, reduce administrative burden, and increase compliance, transparency, and visibility throughout the contract lifecycle.
Anticipated Project Expenditures and Timeline:
Project Scope Breakdown
Estimated Cost
Estimated Completion
Initial platform configuration and development
$579,800
7/31/26
On...
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