Primary Department: County Library
Primary Department Head/Elected Official: Edward Melton, Executive Director
Secondary Department: Choose an item.
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
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Request for approval to use the department's Procurement Card (P-card), purchase orders, and/or reimburse expenses, in an amount not to exceed $50,000, for the registration in community events and the purchase of food and beverages for community outreach events, internal staff training, and official meetings in FY27, October 1, 2026, through September 30, 2027.
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Background and Discussion:
The Harris County Public Library's (HCPL) mission is to enrich lives to strengthen communities. Our staff values encompass creativity and innovation, open communication, celebrating diversity, integrity, and fun. To support these efforts internally, we are seeking approval to use the department's Procurement Card (P-Card), purchase orders, or request reimbursement, as needed, for events, activities, and meetings throughout FY27.
Some events will be hosted by HCPL and will include community outreach. HCPL will purchase light refreshments, food, and related items. These events will foster county-wide community-inspired programs and displays. These will also include staff meetings and internal training events.
Some of the events under consideration include the Houston Pride Parade, Passport Services Fairs, Career Online High School Graduation, Citizenship Naturalization Cer...
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