Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Choose an item.
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Award
Project ID (if applicable): 250210
Vendor/Entity Legal Name (if applicable): Sharp Electronics Corporation
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of an award on the basis of best proposal meeting requirements and that the County Judge execute an agreement with Sharp Electronics Corporation for leasing of photocopier equipment and managed print services for Harris County for the period of June 12, 2026 - June 11, 2027 with four (4) one-year renewal options (250210), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
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Background and Discussion:
Harris County relies on a large fleet of photocopier and multifunction devices to support daily operations across numerous departments. These devices are essential to administrative work, public-facing services, and internal recordkeeping. As service demands increase and technology evolves, the County requires a more reliable, secure, and efficient print environment.
The agreement establishes a comprehensive, County-wide managed print services program designed to modernize and standardize how print equipment is deployed, supported, and maintained. It provides structured service expectations, including guaranteed technician response times, minimum uptime requirements, proactive preventative maintenance, and automated monitoring to reduce downtime and service disruptions.
The program also strengthens information security and operational consistency b...
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