Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Library
Secondary Department Head/Elected Official: Edward Melton
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Overdrive Inc.
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and a renewal option with Overdrive Inc. in the amount of $5,018,000 for license access, maintenance, support and/or warranty for digital content materials manufactured by OverDrive, Inc. for the period of October 25, 2026 - October 24, 2027, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
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Background and Discussion:
This is a renewal for term contract Job No. HC111136 License Access, Maintenance, Support and/ or Warranty for Digital Content Materials Manufactured by Overdrive, Inc. for HCPL. The Harris County Public Library (HCPL) utilizes this term contract for purchasing electronic books, audiobooks, other library materials, and associated services.
Expected Impact:
The approval of this renewal allows HCPL personnel to continue buying electronic library materials for the County.
Alternative Options:
N/A
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