Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Commissioner, Precinct 1
Secondary Department Head/Elected Official: Rodney Ellis
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Rarestep, Inc., dba Fleetio
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of a sole source exemption from the competitive bid requirements and a renewal option with Rarestep, Inc., dba Fleetio in the amount of $72,429 for Enterprise software subscription for Precinct 1 for the period of May 16, 2026 - May 15, 2027, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
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Background and Discussion:
Software used to manage vehicle assets and fleet tasks for the Office of Commissioner Rodney Ellis.
Expected Impact:
Will allow staff at the Office of Commissioner Rodney Ellis to track vehicle assets and effectively deploy fleet as needed.
Alternative Options:
N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
Date
Agenda Item #
Action Taken
5/16/2023
281
Award
12/11/2025
288
Renewal No.1 and 2
Loca...
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