Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Public Defender
Secondary Department Head/Elected Official: Hon. Genesis Draper
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Contract - Award
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Sharp Business Systems
MWBE Contracted Goal (if applicable):
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of an award on the basis of low bid and that the County Judge execute an addendum to an agreement with Sharp Business Systems in the amount of $9,425 to provide settlement and full compensation for services rendered from January 1, 2026 - December 31, 2026 for printer maintenance and ink for the Public Defender's Office through December 31, 2026, with four (4) one year renewal options.
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Background and Discussion:
This agreement is for calendar year 2026 and are also submitting the full agreement for an additional four-year renewal.
Expected Impact:
Delay in payment until court approval is obtained. Ensures formal approval of terms and conditions for both past services and future agreement duration.
Alternative Options:
N/A
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