Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Clerk
Secondary Department Head/Elected Official: Teneshia Hudspeth
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): 200328
Vendor/Entity Legal Name (if applicable): Vital Records Holdings, LLC
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
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Request that the County Judge execute an amendment to an agreement with Vital Records Holdings, LLC in the additional amount of $145,320 to extend the Master Agreement's terms for additional recycling services and document destruction for Harris County for the extended period of March 30, 2025 - September 30, 2026 (200328), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
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Background and Discussion:
Vital Records Holdings, LLC, also known as VRC (Vital Records Control), formerly Data Shredding Services of Texas, INC is essential to County operations as they provide a secure method of sensitive data destruction. Vital Records Holdings, LLC provides a cost-effective and time-saving method for destruction of bulk paper-based records, plastics, and electronic media.
Expected Impact:
This service significantly reduces the risk of sensitive information from being recovered or misused. It supports compliance with privacy laws, lowers liability, and frees internal teams from managing secure disposal of bulk sensitive data. The service improves security, reduces risks, and streamlines the sensitive data disposal process.
Alternative Options:
N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justi...
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