Primary Department: County Administration
Primary Department Head/Elected Official: Erica Lee Carter, County Administrator
Secondary Department: Choose an item.
Secondary Department Head/Elected Official:
Regular or Supplemental RCA: Regular RCA
Type of Request: Discussion Item
Project ID (if applicable):
Vendor/Entity Legal Name (if applicable):
MWBE Contracted Goal (if applicable):
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
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Request for discussion and possible action on the Prompt Pay Project, part of the Procure to Pay (P2P) portfolio of projects.
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Background and Discussion:
Since February 2025, the Office of County Administration (OCA), the Auditor's Office, and Harris County Universal Services have collaborated on the Prompt Pay Project. This initiative is designed to strengthen compliance with statutory prompt payment requirements and improve overall efficiency in the County's Procure-to-Pay process. The initiative focuses on three primary objectives:
* Automating Interest Application: Ensuring interest is applied automatically to eligible late invoices in accordance with applicable regulations.
* Training and Communication: Providing County staff with clear guidance and resources on prompt payment requirements through a Harris County Prompt Payment Policy, training materials and communications outreach.
* Data and Performance Monitoring: Establishing dashboards and analytics to identify processing delays, address bottlenecks, and drive county-wide process improvements.
Since its inception, the project team has provided regular updates to Commissioners Court through regular Procure-to-Pay transmittals. This discussion item reflects our continued commitment to transparency and quality by keeping Co...
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