Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Amendment
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): HOV Services, Inc
MWBE Contracted Goal (if applicable):
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request that the County Judge execute an amendment to a sole source exemption agreement with HOV Services, Inc. in the additional amount of $4,884 for support and maintenance services for EMC ApplicationXtender Software for the period of February 1, 2026 - January 31, 2027, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
Approval requested for an amendment for EMC ApplicationXtender licensing that provides document capture
and retention management capabilities, as well as seamless integration with Microsoft Office applications.
Expected Impact:
Continued use and support of application used by Flood Control District.
Alternative Options:
N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
Date
Agenda Item #
Action Taken
10/16/25
338
Award
Location:
Address (if applicable)...
Click here for full text