Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Commissioner, Precinct 2
Secondary Department Head/Elected Official: Adrian Garcia
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Rarestep, Inc., dba Fleetio
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request by the Office of the Purchasing Agent for approval of a sole source exemption from the competitive bid requirements and that the County Judge execute an agreement with Rarestep, Inc., dba Fleetio in the amount of $128,571 for Fleet Management Software for Precinct 2 for the period of February 26, 2026 - September 30, 2027 and to provide for full compensation for services provided from April 29, 2025 - September 30, 2027, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
Software that enables enterprises to centralize, automate, and optimize large-scale fleet operations, focusing on cost reduction, maintenance efficiency, and data-driven decision-making. It integrates telematics and fuel data, automating maintenance workflows (PMs), managing multi-location asset utilization, and streamlining digital inspections for compliance.
Expected Impact:
Fleetio supports Harris County's strategic plans by transforming fleet operations into a data-driven function that aligns with government goals for fiscal responsibility, transparency, digitizing paper forms and inspections, and operational reliability.
Alternative Options:
N/A
County Strategic Plan Goal: 2. Connect our community with safe, reliable,...
Click here for full text