Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: County Clerk
Secondary Department Head/Elected Official: Teneshia Hudspeth
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Hart InterCivic
MWBE Contracted Goal (if applicable): Exempt
MWBE Current Participation (if applicable): Exempt
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and that the County Judge execute an agreement with Hart InterCivic in the amount of $112,138 for election security equipment for the County Clerk's Office, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
end
Background and Discussion:
Request for approval of a sole source exemption to use grant funds totaling $112,138 for the purchase of flash memory devices that are compatible with the Verity voting systems manufactured by Hart Intercivic for the period of January 29, 2026 - December 31, 2026.
Expected Impact:
The virtual drive (Vdrives) flash memory/audio cards are digitally signed to prevent tampering and are secured under physical lock, key and seals to prevent access to the public. This component is critical to conducting a secure and accurate election in both the physical and Cyber aspects of security.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (Goal 6): N/A
Ad...
Click here for full text