Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Fire Marshal
Secondary Department Head/Elected Official: Laurie Christensen
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 250073
Vendor/Entity Legal Name (if applicable): Velocity Business Products (Primary); Creative Offices Furniture, Inc.
(Secondary)
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: 0% - Drop Shipped
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with Velocity Business Products (Primary); and Creative Offices Furniture, Inc. (Secondary) for office furniture for the Fire Marshal's Office for the period of May 8, 2026 - May 7, 2027, at a cost of $769,741 (250073), Justification for 0% MWBE Participation Goal: 0% - Drop Shipped.
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Background and Discussion:
The Fire Marshal's Office (FMO) requires office furniture to support staffing changes and replace worn items.
Currently, each purchase involves soliciting multiple bids, which leads to delays, inconsistent pricing, and
added administrative work.
Issuing a formal bid and awarding a contract to a qualified vendor will streamline procurement, ensure
consistent pricing, and reduce lead times-allowing the department to operate more efficiently and
responsively.
Expected Impact:
Awarding the contract to a vendor is expected to streamline the procurement process, reduce administrative
burden, and significantly decrease lead times for acquiring office furniture. This will enable FMO to respond
more efficiently to operational needs and support a more consistent and timely furnishing process.
Alternative Options:
In the absence of an awarded contract, FMO would...
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