Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): Rarestep, Inc. dba Fleetio
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and a renewal option with Rarestep, Inc. dba Fleetio in the amount of $283,430 for subscription, licenses, warranty, upgrades and support of fleet management software produced by Fleetio for Universal Services for the period of November 30, 2025 - November 29, 2026, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
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Background and Discussion: N/A
Expected Impact: N/A
Alternative Options: N/A
County Strategic Plan Goal: Choose an item.
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additional notes related to the Strategic Plan:
Prior Court Action (if any):
Date
Agenda Item #
Action Taken
03/26/2021
278
Approval of a sole source exemption
11/30/2021
232
Award
11/29/2022
179
Renewal 1 of 4
12/19/2023
306
Renewal 2 of 4
01/09/2024
215
First Amendment
12/10/2024
383
Renewal 3 of 4
Location:
Address (if applicabl...
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