Primary Department: District Clerk
Primary Department Head/Elected Official: Marilyn Burgess
Secondary Department: N/A
Secondary Department Head/Elected Official: N/A
Regular or Supplemental RCA: Supplemental RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): N/A
MWBE Contracted Goal (if applicable): N/A
MWBE Current Participation (if applicable): N/A
Justification for 0% MWBE Participation Goal: N/A - Goal not applicable to request
Grant Indirect Costs Rate (if applicable): N/A
Justification for 0% Grant Indirect Costs Rate (if applicable): N/A - Not a grant item
Request Summary (Agenda Caption):
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Request by the District Clerk for approval to use the department's procurement cards (P-cards) to purchase food, beverages and related supplies for various county functions, events, meetings, presentations, and community outreach functions not to exceed $20,000.00 during the period of October 1, 2025 - September 30, 2026.
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Background and Discussion:
The District Clerk's Office coordinates a wide range of office events as well as presentations and using the department's assigned procurement cards is a more efficient way to process these type of transactions instead of having to process individual reimbursements for employees who make the expenses.
Expected Impact:
This approval will increase the efficiency when planning during the fiscal year and serves as supportive documentation to reconcile P-cards per Purchasing Office Policy.
Alternative Options:
The alternative option is for individuals to make the expenses and submit requests for reimbursements each time.
County Strategic Plan Goal: N/A
County Strategic Plan Objective: N/A
Justice/Safety Initiative (Goal 1): N/A
Infrastructure Initiative (Goal 2): N/A
Economy Initiative (Goal 3): N/A
Health Initiative (Goal 4): N/A
Climate/Resilience Initiative (Goal 5): N/A
Housing Initiative (...
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