Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Universal Services
Secondary Department Head/Elected Official: Sindhu Menon
Regular or Supplemental RCA: Regular RCA
Type of Request: Contract - Renewal
Project ID (if applicable): 210069
Vendor/Entity Legal Name (if applicable): IQ Business Group, Inc.
MWBE Contracted Goal (if applicable): 0%
MWBE Current Participation (if applicable):
Justification for 0% MWBE Participation Goal: 0% - Non-Divisible
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a renewal option with IQ Business Group, Inc. for enterprise document and records management solution for Universal Services - Technology for the period of February 21, 2026 - February 20, 2027 at a cost of $1,606,700 (210069), Justification for 0% MWBE Participation Goal: 0% - Non-Divisible.
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Background and Discussion:
The Electronic Document Management program aims to develop and implement a strategy to provide an enterprise document management system for Harris County. This program consists of multiple projects that apply enterprise-wide and department-specific solutions using a shared document management infrastructure
and a set of document management-related technology services. These services include document and image
management, records management, information archiving, search, and usage analytics, scanning and optical character recognition, electronic signature, and record-auditing capabilities. These services are made available
to specific Harris County departments using a phased approach to implementation with ongoing support by Universal Services.
Expected Impact:
Continued use and support of document management system used by various Harris County agencies.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic P...
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