Primary Department: Purchasing
Primary Department Head/Elected Official: Kimberly J. Williams, JD
Secondary Department: Flood Control District
Secondary Department Head/Elected Official: Tina Petersen
Regular or Supplemental RCA: Regular RCA
Type of Request: Financial Authorization
Project ID (if applicable): N/A
Vendor/Entity Legal Name (if applicable): HOV Services, Inc.
MWBE Contracted Goal (if applicable): Exempt
MWBE Current Participation (if applicable): Exempt
Justification for 0% MWBE Participation Goal: Exempt - Sole Source
Grant Indirect Costs Rate (if applicable):
Justification for 0% Grant Indirect Costs Rate (if applicable): Choose an item.
Request Summary (Agenda Caption):
title
Request for approval of a sole source exemption from the competitive bid requirements and that the County Judge execute an addendum to an agreement with HOV Services, Inc. in the amount of $45,532 for support and maintenance services for EMC ApplicationXtender Software through January 31, 2026 with four (4) one-year renewal options, and to provide full compensation for services rendered from February 1, 2025 - January 31, 2026, Justification for 0% MWBE Participation Goal: Exempt - Sole Source.
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Background and Discussion:
Approval requested for an agreement for EMC ApplicationXtender licensing that provides document capture and retention management capabilities as well as seamless integration with Microsoft Office applications.
Expected Impact:
Continued use and support of application used by Flood Control District.
Alternative Options:
N/A
County Strategic Plan Goal: N/A
County Strategic Plan Objective: Choose an item.
Justice/Safety Initiative (Goal 1): Choose an item.
Infrastructure Initiative (Goal 2): Choose an item.
Economy Initiative (Goal 3): Choose an item.
Health Initiative (Goal 4): Choose an item.
Climate/Resilience Initiative (Goal 5): Choose an item.
Housing Initiative (Goal 6): Choose an item.
Additi...
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